ADMINISTRATIVE ASSISTANT TO THE CHIEF FINANCIAL OFFICER 1.0

Cave Creek Unified School; Scottsdale (AZ); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading educational institution is seeking an Administrative Assistant to support the Chief Financial Officer and Director of Finance. The successful candidate will be responsible for handling data reconciliation, preparing reports, and providing administrative support to ensure a smooth operational flow. Ideal applicants will possess strong typing skills, proficiency in word processing and spreadsheet software, and the ability to communicate effectively with staff.

Qualifications

• High school graduate with additional college courses.
• One year of administrative assistant experience.
• Proficient in word processing and spreadsheet software.

Responsibilities

• Provide administrative support to the CFO and Director of Finance.
• Reconcile district membership data for budgeting.
• Prepare monthly reports and manage facility use revenues.

Skills

Typing accuracy

Use of word processors

Interpersonal skills

Communication skills

Education

High school diploma

Secretarial training

Tools

Word processing software

Spreadsheet software

Job description

GENERAL RESPONSIBILITIES : FLSA : Hourly

Supports District schools and principals in their effort to foster an optimal educational environment for students. Provide administrative support in the District Office primarily to the Chief Financial Officer and the Director of Finance.

MAJOR TASKS :

Reconciles district student membership information to state reports for budgeting purposes and follows up with ADE staff and District Technology Department to make corrections.

Reviews district student membership data for accuracy & follows up with school office staff to correct student data errors.

• Provides staff updates regarding changes in ADE reporting procedures, requirements, etc.,
• Prepares and disseminates weekly enrollment reports to cabinet.
• Prepare other student membership reports as requested.
• LEA contact.

Property and liability insurance

• Processes and tracks property and liability insurance claims.
• Submits incident reports to carrier.
• Carries out other administrative tasks regarding insurance.

Other

• Prepares month end reports; review and write agenda items for Governing Board meetings.
• Processes facility use revenues.
• Coordinates the District's Transportation Reduction Program.
• Provides clerical support to Chief Financial Officer and Director of Finance.
• Coordinates finalizing vendor contracts, intergovernmental agreements, etc., and maintains contract files.
• Maintains files for the Chief Financial Officer.
• Answers phone and opens mail.
• Performs other duties and assumes additional responsibilities as assigned.
• Performs backup duties for other District Office Admin. Asst.

QUALIFICATIONS :

• High school graduate with additional college courses and / or secretarial training.
• One year of administrative assistant experience.
• Ability to type accurately and use word processors.
• Proficient in use word processing and spreadsheet software.
• Effective interpersonal and communication skills.

ESSENTIAL SKILLS AND ABILITIES :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands :

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and / or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, and / or controls, varied keyboard activity; and reach with hands and arms.

The employee must occasionally lift and / or move up to 15 pounds. Specific vision abilities required by this job include : close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SUPERVISION :

Received from : Chief Financial Officer / Director of Finance

Given to : None

EVALUATION : Annually in accordance with the policy of the Governing Board.

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Chief Financial Officer • Scottsdale, AZ, United States