Secretary 4, Special Education (August 2026 Rate starts at $22.58/Hour)

Omaha Public Schools

Omaha (NE)

On-site

USD 26,000 - 37,000

Full time

3 days ago

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Job summary

Omaha Public Schools seeks a Secretary 4 for Special Education at Central High School. This full-time, 10-month role supports the Special Education team, schedules IEP/MDT meetings, and handles data entry and communications with families.

Strong organization, discretion, and English proficiency are essential; some tasks require Spanish skills. The position is non-exempt with an hourly starting rate of $22.58, under the district’s negotiated agreement.

Qualifications

High School Diploma or GED required.
Experience in an office setting preferred.
Public school experience preferred.
Proficient PC computer knowledge required.
English reading/communication required; Spanish preferred.
Know ledge of district software preferred.
Demonstrate initiative and ability to work independently.
Excellent attendance and confidentiality maintained.

Responsibilities

Enter special education data accurately to maintain compliance.
Provide customer service to families and stakeholders.
Schedule IEP, MDT and other Special Education meetings.
Maintain school calendars for Special Education staff.
Handle mailings, forms, and electronic paperwork timely.
Create labels, certificates, and files using mail merge.
Support Special Education staff as needed.
Distribute mail and assist with routine tasks.

Skills

English language proficiency

Spanish language proficiency (prefer)

Excellent organizational skills

Time management

Interpersonal skills

Strong written and oral communication

Confidentiality

Education

High School Diploma or GED

Tools

District computer software

Job description

Secretary 4, Special Education (August 2026 Rate starts at $22.58/Hour)

Starting Date: Immediately

Job Description

Job Title: Secretary 4 - Special Education

Location: Central High School

Reports To: Building Principal and Special Education Department Head

Work Schedule/FLSA Status: Full-time, 10 month / Non-Exempt - 8 hours per day

Salary Schedule: This is a negotiated position. Wages are administrated consistent with the negotiated agreement.

2026 - 2027 Hourly Rate: $22.58 Per Hour

Position Purpose: Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed. To assist the Special Education Division at the school level.

Essential Performance Responsibilities

Maintains compliance by accurately entering special education related data.
Providing customer service to families.
Scheduling IEP, MDT and other Special Education meetings.
Maintain an organized calendar for special education staff.
Filling out Special Education related forms.
Mailing paperwork to families.
Data entry - progress reports.
Maintaining working files for Teachers.
Submitting electronic paperwork to the Special Education department in a timely manner.
Completes copy requests for special education teachers and as needed.
Uses mail merge function to create labels, certificates, mailings, and files regularly.
Creates programs, rosters, certificates, and other word processing documents.
Follows oral and written directions accurately.
Supports the Special Education staff.
Distribute USPS and interschool mail.

Additional Duties
Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS’s guidelines for equipment use.

Travel: Limited travel may be required.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments
Occasional overtime may be required by the supervisor.
Must have organization, time management, communication, and interpersonal skills.
Ability to read and use information from written materials and visual displays.
Ability to work in standing/walking positions on a frequent basis throughout the work shift.
Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
Ability to work outdoors during outdoor student activities
Additional demands may be required upon request from the Supervisor

Interrelations

Contact personnel within the district and with customers and vendors.
Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.
Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance

In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.
All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge, Skills, and Abilities

A High School Diploma or GED equivalent is required.
Previous experience working in an office setting is preferred.
Previous experience working in a public school setting is preferred.
Proficient PC computer knowledge is required.
Demonstrate proficiency of the English language to read and communicate with others.
Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
Knowledge of District computer software preferred.
Ability and patience to work with students and parents.
Demonstrate proficiency in the ability to take initiative and work independently.
Excellent organizational skills
Demonstrate a positive attendance record and prior work history.
Excellent oral and written communication skills.
Displays a significant degree of professionalism and confidentiality.
Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.
A background check which demonstrates to OPS that background is acceptable for the position.
Verification of U.S. citizenship or legal authorization to work in the United States.
Successful completion of a pre-employment drug test (if required for position offered).
Successful completion of a tuberculosis skin test (if required for position offered).
Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.

Job Details

Job ID: 5961611

Application Deadline: Oct 21, 2026 11:59 PM (Central Standard Time)

Re-Posted: Yesterday

Position Type: Full-Time

Salary: $22.58 Per Hour

Job Categories:

Support Staff > Accounting/Bookkeeping

Support Staff > Administrative Assistant

Support Staff > Computer Support

Support Staff > Receptionist

Support Staff > Secretary