Surveillance Operations Manager

APEX Investigation; Sacramento (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

FSA

Simple IRA Plan

Job summary

APEX Investigation is seeking a Surveillance Operations Manager to oversee day-to-day surveillance investigations across California and nationwide. You will report to the Director of Surveillance and COO, with primary responsibilities including staffing, scheduling, and ensuring investigation readiness.

The role requires strong leadership, coordination with clients and vendors, and travel up to 20% in California.

Qualifications

• 5+ years in insurance investigations or surveillance operations
• Leadership or management experience
• Strong organizational, communication, and problem‑solving skills
• Experience coordinating multiple investigations simultaneously
• Ability to travel and work from the Sacramento office Tuesday–Saturday

Responsibilities

• Assist in managing daily Surveillance Department operations
• Serve as Acting Director when necessary
• Manage out‑of‑state investigators, vendors, and investigations
• Ensure cases are investigation-ready before assignment
• Run DMV driver and license/plate searches; verify details and enter results accurately
• Coordinate investigator schedules, coverage, PTO, and operational support
• Resolve investigator access, login, software, and case issues
• Partner with Sales and Client Services on priority cases and client communications
• Problem‑solve operational issues including cancellations, scheduling conflicts, weather, travel, and staffing
• Monitor quality, timeliness, reports, video uploads, and compliance
• Develop and improve departmental procedures, workflows, and AI‑enabled processes
• Coach and mentor investigators and case managers
• Support hiring, onboarding, and training
• Promote accountability, quality, and operational excellence
• Recommend process improvements and technology enhancements

Skills

Leadership

Communication

Organizational skills

Problem-solving

Travel readiness

Job description

APEX Investigation® is a trusted leader in Insurance, Workers' Compensation, Liability, and Human Resource Investigations. For over 40 years, APEX has stood firm in its dedication to reducing insurance risks and combating fraudulent claims. Our commitment to delivering fast, high-quality, and reliable investigations has made us the partner of choice for our clients. APEX Investigation’s mission is to build lasting relationships through trust, integrity and quality investigations. The APEX team lives out that mission by providing constant communication, results you can use, delivered fast at a fair price.

The Role

The Surveillance Operations Manager serves as the Director of Surveillance's second-in-command and is responsible for the day-to-day operational management of surveillance investigations across California and nationwide. This leadership position ensures investigations are properly planned, assigned, monitored, and completed while providing managerial support to investigators, sales, clients, and internal departments. When the Director is unavailable, this position assumes responsibility for department operations and decision‑making.

About Us

APEX Investigation® is a trusted leader in Insurance, Workers' Compensation, Liability, and Human Resource Investigations. For over 40 years, APEX has stood firm in its dedication to reducing insurance risks and combating fraudulent claims. Our commitment to delivering fast, high‑quality, and reliable investigations has made us the partner of choice for our clients. APEX Investigation’s mission is to build lasting relationships through trust, integrity and quality investigations. The APEX team lives out that mission by providing constant communication, results you can use, delivered fast at a fair price.

Job Description

Reports To: Director of Surveillance and COO

Start Date: November

Location: 2424 K Street, Sacramento, CA

Schedule: Tuesday–Saturday, Full-Time Exempt (Salary)

Salary: $70,304 per year

Travel: 10–20% only in California for events, trainings, and meetings

Primary Responsibilities

• Assist in managing daily Surveillance Department operations
• Serve as Acting Director when necessary
• Manage out‑of‑state investigators, vendors, and investigations
• Ensure cases are investigation-ready before assignment
• Run DMV driver's license and license plate searches; verify vehicle ownership, registrationinformation, and ensure results are accurately entered into CaseLink
• Verify medical appointments the day before surveillance
• Coordinate investigator schedules, coverage, PTO, and operational support
• Resolve investigator access, login, software, and case issues.
• Partner with Sales and Client Services on priority cases and client communications
• Problem‑solve operational issues including cancellations, scheduling conflicts, weather,travel, and staffing
• Monitor quality, timeliness, reports, video uploads, and compliance
• Develop and improve departmental procedures, workflows, and AI‑enabled processes

Leadership Responsibilities

• Coach and mentor investigators and case managers
• Support hiring, onboarding, and training
• Promote accountability, quality, and operational excellence
• Recommend process improvements and technology enhancements

Qualifications

• 5+ years in insurance investigations or surveillance operations
• Leadership or management experience
• Strong organizational, communication, and problem‑solving skills
• Experience coordinating multiple investigations simultaneously
• Ability to travel and work from the Sacramento office Tuesday–Saturday

Key Performance Indicators (KPIs)

• Case readiness before assignment
• Medical appointment verification accuracy
• On-time investigation completion
• Client and investigator satisfaction
• Vendor performance
• Report turnaround time
• Operational problem resolution
• Quality assurance scores

Best Practices for Insurance Investigation Case Management

• Validate objectives, addresses, vehicles, and supporting documents before assignment
• Confirm appointments, weather, investigator readiness, and client updates before eachsurveillance day
• Monitor active investigations and resolve issues immediately
• Ensure complete reports, video, billing, and follow‑up opportunities after surveillance
• Balance investigator workloads and maintain staffing readiness
• Track metrics and recommend continuous operational improvements

Benefits

• Medical
• Dental
• Vision
• PTO
• FSA
• Simple IRA Plan

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to their race,creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam eraVeteran’s status, political affiliation, or any other non‑merit factor.

After making a conditional offer of employment, the company will conduct a job‑related background check. A comprehensive background check may consist of prior employment verification, motor vehicle records, professional reference checks, education confirmation and/or criminal record and credit checks. Third‑party services will be hired to perform these checks.Employer will consider for employment qualified applicants with criminal histories in a mannerconsistent with the requirements of the ordinance.

After an offer is made and accepted, the employer will comply with the Immigration andNationality Act I-9 requirements to establish your identity and employment eligibility.