Surgical Services Medical Records Clerk

Cataract & Laser Institute; Kokomo (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Cataract & Laser Institute seeks a Medical Records Clerk to manage charts in the surgical clinics, preparing, storing, and retrieving records. Responsibilities include gathering data from EHR, routing to staff, and responding to record requests while ensuring HIPAA confidentiality and data integrity.

The role emphasizes accurate document control and coordination with offsite storage facilities as needed. High school diploma required with professional discretion in handling sensitive information.

Qualifications

• Maintains patient records with accuracy and confidentiality.
• Handles EHR data entry and chart preparation.

Responsibilities

• Prepares patient chart by gathering and inserting information from EHR or other sources, routing to the appropriate personnel.
• Responds to internal and external requests for patient records, retrieves and transmits documents, verifies receipt.
• Maintains confidentiality per HIPAA standards.
• Reviews records for accuracy and completeness and stores them per procedures.

Skills

Medical Records Management

Education

High School or better

Job description

POSITION SUMMARY: The Medical Records Clerk is responsible for managing the medical records within the Surgical clinics, including preparation, storage, and retrieval.

ESSENTIAL RESPONSIBILITES:

Medical Records Management:

• Prepares patient chart by gathering and inserting relevant information from EHR or other sources, and routes to the appropriate personnel. Ensures chart is completed accurately and timely.
• Responds to internal and external requests for patient records, including retrieval and transmission of requested documents, and verification of receipt.
• Sustains quality results by following clinic standards.
• Maintains effective communication with others, both inside and outside of the department, to give or obtain needed information.
• Maintains patient confidence by keeping patient record information confidential, per HIPAA standards.

Document Control:

• Reviews medical records for accuracy and completeness, assembles records into standard order, creates digital image, and stores in designated areas according to data storage procedures.
• Coordinates ASC document retrieval from offsite chart storage facility as requested.
• Enhances medical records and clinic reputation by accepting ownership for accomplishing essential responsibilities; exploring opportunities to add value to job accomplishments.

ENVIRONMENT AND PHYSICAL DEMANDS:

• Physical Activity: Talking, Hearing, Repetitive motion.
• Physical requirements: Sedentary work. Involves sitting most of the time.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer

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For further information, please review the Know Your Rights notice from the Department of Labor.