Surgical Scheduling Coordinator - GI

Brown Medicine; East Providence (RI); On-site; USD 40,000 - 65,000; Full time

Job summary

Brown University Health is seeking a Surgical Scheduling Coordinator to manage surgical scheduling across multiple hospital ORs, admissions, and PAT units. The role requires coordinating elective and urgent surgeries, checking daily schedules, and supporting the physician practice with timely communications and policy adherence.

Qualified candidates will have a high school diploma (associate degree preferred), strong medical terminology knowledge, and at least 3 years of surgical scheduling

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred in Secretarial Sciences or related field.
• Proficient personal computer skills.
• Excellent written and oral communication skills.
• Knowledge of medical terminology.
• 3 years minimum experience as a surgical scheduler in a physician’s office.

Responsibilities

• Coordinate and schedule elective and urgent surgeries for the physician practice.
• Utilize surgical block time and release blocks when needed.
• Coordinate surgical assist cases and respond to OR/patient schedule questions.
• Communicate schedule changes with OR, PAT, and physician offices.
• Maintain QA, safety, and infection control per department policies.
• Attend staff meetings and monitor physician privileges for admitting rights.

Skills

Written communication

Oral communication

Organizational skills

Prioritization

Medical terminology

Education

High school diploma

Associate’s degree preferred

Tools

PC skills

Medical office software

Job description

SUMMARY: The Surgical Scheduling Coordinator reports to the Surgical Services Business Manager performing a variety of surgical scheduling duties with multiple hospital operating rooms, medical admissions, and pre-admission testing (PAT). Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: PRINCIPAL DUTIES AND RESPONSIBILITIES: Demonstrates competency, individually and as part of the team, in performing surgical coordinating duties. Demonstrates discretion when interacting with patients. Coordinates and schedules elective and urgent surgeries for the physician practice, according to guidelines established by the hospital(s). Utilizes surgical block time whenever possible. Releases assigned blocks when requested by physician or may request surgical time outside of block time. Coordinates surgical assist cases. Responds to questions regarding the physician’s operating (OR) schedule; communicates hospital policies and procedures to physician offices . . Communicates any schedule changes with the OR, PAT, and Physician office. Uses designated computer software and forms to schedule all surgical cases to be performed. Collaborates with hospital surgical services, hospital financial counselors, and hospital admissions office. Schedules appointments and testing within established guidelines, including: pre-admission testing Check office and surgery schedule daily. Monitors physician privileges to ensure that admitting privileges are current. Attends and participates in staff meetings. Maintains quality assurance, safety, environmental and infection control in accordance with established hospital department policies, procedures and objectives. Performs other related duties, as assigned. MINIMUM QUALIFICATIONS: BASIC KNOWLEDGE: High school diploma or equivalent required. Associate’s degree preferred in Secretarial Sciences or related field. Proficient personal computer skills. Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills. Knowledge of medical terminology. Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes, human development stages and sensitivity to cultural diversity in each step of the care process. EXPERIENCE: Minimum of 3 years experience as a surgical scheduler in a physician’s office. Familiarity with medical office procedures, terminology and surgical scheduling preferred. Experience should demonstrate effective organizational, leadership and communications skills and willingness to function as resource to the practice staff. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: Healthcare environment such as acute care hospitals, physician offices and ancillary healthcare enterprises. Works with medical equipment and has direct patient contact. Any potential hazards are minimized by adherence to established safety procedures and precautions including use safety equipment and protective clothing. INDEPENDENT ACTION Incumbent functions independently within broad scope of practice and hospital policies and practices. Generally refers specific problems to supervisor, where clarification of departmental policies and procedures may be required. SUPERVISORY RESPONSIBILITY: None.

Pay Range:

$19.03-$31.39

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

LPG-East Providence-950 Warren Ave - 950 Warren Avenue East Providence, Rhode Island 02914

Work Type:

M-F 8a-5p

Work Shift:

Day

Daily Hours:** **

8 hours

Driving Required:

No