Surgical Scheduler

The Bachrach Group; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

The Bachrach Group in New York is seeking an experienced Medical Scheduling Coordinator to join its administrative team. The role focuses on coordinating surgical procedures, ensuring accurate documentation, and maintaining HIPAA compliance.

Ideal candidates will have 1–2 years in medical scheduling, EMR proficiency, and strong organizational and communication skills. You will work with physicians, hospitals, and patients to schedule and manage procedures efficiently.

Qualifications

• 1–2 years of medical scheduling or healthcare admin experience preferred.
• Surgical scheduling experience strongly preferred.
• Knowledge of medical terminology, surgical procedures, and insurance authorization processes.
• Experience using EMR systems and Microsoft Office.
• Excellent organizational, time management, and problem-solving skills.

Responsibilities

• Schedule surgical procedures aligning with physician availability and patient preferences.
• Coordinate procedure dates/times/locations with hospitals and surgery centers.
• Obtain and verify insurance authorizations and referrals prior to scheduling.
• Educate patients on pre-operative prep, testing, arrival times, and post-op appointments.
• Maintain HIPAA compliance and confidentiality in scheduling processes.
• Maintain accurate scheduling records within the EMR system.

Skills

Medical scheduling

EMR systems

Microsoft Office

Organizational skills

Communication skills

Problem-solving

Independent work

Collaboration with clinicians

Education

High school diploma or equivalent

Associate degree or medical administrative certification preferred

Tools

EMR systems

Microsoft Office

Job description

Job Description

Essential Duties and Responsibilities

• Schedule surgical procedures in accordance with physician availability, facility schedules, and patient preferences.
• Coordinate surgery dates, times, and locations with hospitals, ambulatory surgery centers, and other healthcare facilities.
• Obtain and verify insurance authorizations and referrals prior to scheduling procedures.
• Educate patients regarding surgical preparation, pre-operative testing, arrival times, and post-operative appointments.
• Communicate with physicians, nurses, anesthesia providers, and facility staff to ensure all surgical requirements are met.
• Verify patient demographics, insurance information, and medical records for accuracy.
• Ensure all required documentation, laboratory results, imaging studies, and medical clearances are received before surgery.
• Schedule pre-operative and post-operative appointments as directed by the provider.
• Maintain accurate scheduling records within the electronic medical record (EMR) system.
• Respond to patient questions and concerns in a professional, compassionate, and timely manner.
• Manage schedule changes, cancellations, and urgent add-on procedures while minimizing disruptions.
• Maintain compliance with HIPAA regulations and organizational policies regarding patient confidentiality.
• Perform additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or medical administrative certification preferred.
• Minimum of 1-2 years of medical scheduling or healthcare administrative experience preferred.
• Previous surgical scheduling experience strongly preferred.
• Knowledge of medical terminology, surgical procedures, and insurance authorization processes.
• Experience using electronic medical record (EMR) systems and Microsoft Office applications.
• Excellent organizational, time management, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with physicians, clinical staff, and patients.
• Ability to prioritize multiple tasks in a fast-paced healthcare environment.

Company Description

A national trusted partner for today's leading wireless carriers, electric vehicle charging infrastructure providers, and renewable energy companies. Our expertise spans mission-critical data center installations, structured cabling, systems integration, testing, and secure infrastructure deployments throughout the United States.