Surgical Coordinator (Cardiology)

Entertimeonline; Ijamsville (MD); On-site; USD 37,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Holidays

Paid Sick Leave

Employer-Paid Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

401(k) Plan

Job summary

Frederick Primary Care Associates, P.A. is seeking an experienced Surgical Coordinator (Cardiology) to manage scheduling, authorizations, and billing support for cardiac procedures. You will liaise with patients, physicians, hospitals, and insurance entities to ensure accurate, timely care.

The role requires surgical scheduling expertise, prior authorizations, and strong knowledge of payer requirements. A professional, detail-oriented approach is essential in this fast-paced cardiology practice.

Qualifications

• High school diploma or equivalent.
• Experience in a medical office, hospital, surgery center, or healthcare setting.
• Experience with surgical or procedural scheduling.
• Experience obtaining prior authorizations and verifying insurance benefits.
• Strong knowledge of insurance processes and payer requirements.
• Excellent organizational and time-management skills.
• Ability to maintain patient confidentiality and comply with HIPAA requirements.

Responsibilities

• Coordinate and schedule cardiology-related surgeries, procedures, and hospital-based services.
• Coordinate scheduling between physicians, patients, and hospitals.
• Maintain accurate surgical and procedure calendars.
• Confirm physician, facility, and equipment availability as required.
• Coordinate pre-operative appointments, testing, medical clearances, consultations, and other required services.
• Coordinate and ensure completion of all required clinical and administrative documentation prior to procedures, including referrals and prior authorizations.
• Communicate procedure dates, arrival times, preparation instructions, and other requirements to patients.
• Monitor upcoming procedures and proactively identify missing information or potential scheduling issues.
• Coordinate cancellations, rescheduling, and changes as necessary.
• Communicate schedule changes promptly to patients, physicians, facilities, and clinical staff.

Skills

Surgical scheduling

Prior authorizations

Insurance verification

HIPAA compliance

Time management

Communication skills

Education

High school diploma

Tools

EMR/EHR systems

Job description

• Location 10260 Silverside Street,Ijamsville, MD, 21754,United States
• Base Pay $18.00 - $20.00 / Hour
• Employee Type Full-Time Non-Exempt

General Information

Company: Frederick Primary Care Associates, P.A.

Job Title: Surgical Coordinator (Cardiology)

Location: 10260 Silverside St, Ijamsville, MD 21754

Hourly Pay: $18-20 per hour depending on experience

Additional Compensation: Annual bonuses (variable depending on office and performance) and overtime opportunities are available at FPCA’s After Hours Clinic (eligible after 6 months of employment based on performance)

Schedule: Full-Time Non-Exempt, Monday - Friday 7:30 AM - 4:30 PM

Position Summary

We are seeking an experienced and highly organized Surgical Coordinator (Cardiology) to coordinate cardiac procedures and surgical cases from scheduling through completion. This position serves as a key liaison between patients, physicians, clinical staff, hospitals, surgical facilities, and insurance companies to ensure procedures are scheduled accurately and efficiently.

The ideal candidate will have experience with surgical scheduling, prior authorizations, insurance verification, and medical billing, preferably within a cardiology, cardiovascular, or surgical practice.

The successful candidate will be detail-oriented, proactive, professional, and able to manage multiple cases and deadlines while providing excellent service to patients.

Surgical & Procedure Scheduling

• Coordinate and schedule cardiology-related surgeries, procedures, and hospital-based services.
• Coordinate scheduling between physicians, patients, and hospitals.
• Maintain accurate surgical and procedure calendars.
• Confirm physician, facility, and equipment availability as required.
• Coordinate pre-operative appointments, testing, medical clearances, consultations, and other required services.
• Coordinate and ensure completion of all required clinical and administrative documentation prior to procedures, including referrals and prior authorizations.
• Communicate procedure dates, arrival times, preparation instructions, and other requirements to patients.
• Monitor upcoming procedures and proactively identify missing information or potential scheduling issues.
• Coordinate cancellations, rescheduling, and changes as necessary.
• Communicate schedule changes promptly to patients, physicians, facilities, and clinical staff.

Prior Authorizations & Insurance

• Obtain required prior authorizations for surgeries, procedures, diagnostic tests, and other services.
• Verify patients’ insurance eligibility, benefits, and coverage requirements.
• Review payer requirements for referrals, prior authorizations, medical necessity, and site-of-service restrictions.
• Submit authorization requests through payer portals, phone systems, and other approved platforms.
• Track authorization requests and follow up with insurers to secure approvals before scheduled procedures.
• Record authorization numbers, approval dates, approved services, and other relevant details in the appropriate systems.
• Identify authorization issues, denials, or delays and promptly notify the appropriate staff.
• Assist with supplemental documentation and authorization appeals as needed.
• Stay current on payer-specific requirements and changes that may affect scheduling or reimbursement.
• Assist with billing-related activities associated with surgical and cardiology procedures.
• Verify that required authorization and insurance information is accurately reflected in the patient's record.
• Communicate with billing staff regarding procedures, authorizations, coding information, and insurance requirements.
• Assist with claim questions, denials, and payer follow-up when appropriate.
• Maintain accurate documentation to support timely and appropriate billing.
• Communicate clearly and professionally with patients regarding scheduling, insurance authorization, pre-operative requirements, and procedure preparation.
• Answer patient questions and appropriately direct clinical questions to physicians or clinical staff.
• Provide timely follow-up regarding authorizations, appointments, required testing, and scheduling changes.
• Help patients navigate the administrative aspects of their surgical or procedural care.
• Handle sensitive patient information professionally and maintain strict confidentiality.

Administrative Responsibilities

• Maintain accurate patient, scheduling, authorization, and procedure information within the EMR/EHR and scheduling systems.
• Ensure required documentation is available and complete prior to scheduled procedures.
• Maintain organized records of authorizations, scheduling information, and related correspondence.
• Monitor upcoming procedures to ensure all requirements are completed within established timelines.
• Assist with process improvement initiatives designed to improve scheduling efficiency, patient experience, and revenue cycle performance.
• Perform other related administrative duties as assigned.

Requirements

• High school diploma or equivalent.
• Previous experience in a medical office, hospital, surgical center, or healthcare setting.
• Experience with surgical or procedural scheduling.
• Experience obtaining prior authorizations and verifying insurance benefits.
• Strong knowledge of insurance processes and payer requirements.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced healthcare environment.
• Proficiency with computers, electronic medical records, and office software.
• Ability to maintain patient confidentiality and comply with HIPAA requirements.

Preferred

• Previous experience in cardiology, or another surgical specialty.
• Experience coordinating hospital-based procedures.
• Experience with insurance payer portals and authorization systems.
• Experience working with hospital scheduling systems.
• Knowledge of cardiology procedures and terminology.

Work Schedule

Full-Time, Monday–Friday 7:30 a.m.–4:30 p.m.

This is a full-time position with a consistent weekday schedule. Occasional schedule adjustments may be necessary based on physician, facility, or procedural needs.

This position is primarily performed in a medical office environment and involves frequent interaction with patients, physicians, clinical staff, hospitals, surgical facilities, and insurance companies. The position requires regular computer, telephone, and electronic communication throughout the workday.

This position offers a competitive benefits package, including:

Health Insurance – Individual and family coverage
Dental Insurance – Individual and family coverage
Vision Insurance – Individual and family coverage
Paid Vacation – 2 weeks per year
Paid Holidays – Up to 6 days per year
Paid Sick Leave – 1 week per year; prorated during the first year
Employer-Paid Life Insurance
Short-Term & Long-Term Disability Insurance
401(k) Plan – Employer contributions