Surgical Coordinator

Mittleman Eye Center Pa; West Palm Beach (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Generous monthly benefit package

Paid time off

Paid holidays

Discount on eye products and services

Job summary

Mittleman Eye Center seeks a Surgical Coordinator to support the surgical department with administrative tasks for pre- and post-surgical operations. You will schedule cases, help operational flow, and manage post-op data to ensure smooth procedures.

The role requires strong organization, experience with EMR and MS Office, and the ability to work under pressure while maintaining patient confidentiality. On-site work in West Palm Beach is expected.

Qualifications

• High school diploma or equivalent with 4+ years of experience.
• Associate degree or certification with 3+ years of experience.
• Bachelor’s degree in healthcare administration preferred with 1+ year experience.

Responsibilities

• Report to Surgical Manager.
• Manage paperwork for surgical procedures including consent forms and pre-op assessments.
• Coordinate scheduling to ensure timely surgical cases.
• Liaise among patients, surgical and admin staff to address inquiries.
• Provide post-op instructions and care information to patients.
• Maintain accurate records of procedures, patient info, and billing.
• Adhere to confidentiality protocols for patient information.

Skills

Multitasking

Communication

Detail-oriented

Team player

Sales knowledge

Education

High school diploma or equivalent

Associate degree or certification

Bachelor’s degree in healthcare administration

Tools

EMR systems

Microsoft Office Suite

Job description

Job Details

Job Location: WEST PALM BEACH, FL 33409

Company Overview

Mittleman Eye Center (MEC) is a comprehensive eye care practice serving the greater West Palm Beach and Jupiter communities. With over 50 years of experience in the field, we offer eye exams, consultations, optical and all general ophthalmology. We offer advanced cataract and refractive surgeries, glaucoma treatment, and retina. At Mittleman Eye, we exemplify the core values of Respect, Excellence, Consistency, Adaptability, Sustainability and Efficiency. We hold our employees to the highest standards of morals and character.

Job Description

We are looking for a Surgical Coordinator to assist the surgical department with administrative tasks related to pre- and post-surgical operations. This talented healthcare person will be responsible for scheduling surgical cases and helping surgical operations run smoothly and efficiently as well as handling the post-operations surgical data.

Duties & Responsibilities

Report to Surgical Manager

• Manage all paperwork associated with surgical procedures, including consent forms, pre-op assessments and insurance authorizations.
• Work within or exceed sales objectives and expectations as set by the organization.
• Ensure the timely manner scheduling of surgical case.
• Coordinate surgical schedules, staff and appropriate patient preparation.
• Complete daily, weekly and monthly objectives and expectations set by the department.
• Provide detailed information to patients regarding their surgical procedures, including pre-op instructions and post-op care.
• Maintain accurate and up-to-date records of surgical procedures, patient information, and billing documentation.
• Adhere to strict confidentiality protocols regarding patient information and medical records.
• Act as a liaison amongst patients, surgical and administrative staff to address inquiries and concerns throughout the process.
• Complete and submit reports as requested by the manager.
• Support and process other work as assigned.

Qualifications

• High school diploma or equivalent with at least 4 years of experience.
• Associate degree or certification with at least 3 years of experience.
• Bachelor’s degree in healthcare administration or related field is preferred with at least 1 year of experience.
• Knowledge of medical terminology and surgical procedures is a plus!
• Proficient in the use of electronic medical records (EMR) systems and Microsoft Office Suite.
• Experience in scheduling appointments in the healthcare industry.
• Experience in administrative, secretarial or clerical work is a plus.

Benefits

• Generous monthly benefit package
• Paid time off
• Paid holidays
• Discount on eye products and services.

Professional skills

• Ability to remain calm under pressure and effectively manage high-stress situations.
• Strong multitasking and well organized.
• Highly detail-oriented and able to multitask.
• Must be a team player with the ability to interact professionally with patients and colleagues.
• Excellent communication and interpersonal skills,
• Knowledge of Ophthalmology and sales.
• Knowledge of computer systems.
• Ability to effectively prioritize work daily.
• Polish and professional demeanor.