Surgical Coordinator

Fraser Eye; Fraser (MI); On-site; USD 40,000 - 62,000; Full time

Job summary

Fraser Eye in Fraser, MI is seeking a Surgical Coordinator to manage scheduling for ophthalmic surgeries at our ambulatory center. You will coordinate with physicians, nurses, and anesthesia, ensuring procedures run smoothly and patients receive clear pre-operative instructions.

The role requires excellent organizational and communication skills, experience with EHR and scheduling software, and a patient-focused approach to address concerns and optimize the surgical experience.

Qualifications

• High school diploma or GED; associate degree preferred.
• Experience in a medical office or scheduling.
• Familiarity with outpatient surgical workflows.
• Proficient with EHR and scheduling software.
• Excellent verbal and written communication.

Responsibilities

• Schedule surgical procedures based on physician orders and OR availability.
• Communicate pre-operative instructions to patients.
• Coordinate with surgeons, nurses, anesthesia staff.
• Verify patient insurance and pre-authorization details.
• Maintain accurate patient records in the EHR system.
• Follow up with patients post-surgery.
• Address scheduling conflicts and issue resolution.
• Prepare pre-operative documentation and consent forms.
• Act as liaison between patients and medical staff.
• Provide general administrative support for scheduling.

Skills

Communication skills

Organizational skills

Scheduling proficiency

Healthcare IT

Education

Associate's degree in healthcare administration

Tools

MS Office

Salesforce

EHR software

Job description

We’re shaking up the traditional medical industry and creating a dynamic work environment that’s focused on innovation, teamwork, and a family-feel. Our team is passionate about growth, building authentic relationships, and making a real difference in the lives of our patients.

But we don’t stop there – at Fraser eye, we believe in taking care of our own. That’s why we offer a wide range of career paths and unbeatable benefits, so you can grow and thrive with us. If you’re ready to take your career to the next level and be a part of something truly special, come join us at Fraser Eye Care!

Position

Surgical Coordinator

Location

Fraser, MI

Job Id

331

# of Openings

1

Surgical Coordinator

Position Summary

The Surgical Boarding Coordinator at our Ambulatory Surgery Center plays a crucial role in managing the scheduling and preparation for ophthalmic surgeries. This position is responsible for coordinating surgery appointments, maintaining open communication with patients to provide pre-operative instructions, and collaborating with healthcare providers to confirm all necessary details and resources are in place. Additionally, the Coordinator maintains accurate records in the EHR system, follows up with patients’ post-surgery, and addresses scheduling conflicts or concerns. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly and compassionately with patients and staff, ensuring a smooth surgical experience from start to finish.

Responsibilities

• Appointment Scheduling:Schedule surgical procedures based on physician orders, availability, patient needs, and operating room availability.
• Patient Communication:Communicate with patients to provide information about their surgeries, pre-operative instructions, and any necessary preparations.
• Coordination with Healthcare Providers:Collaborate with surgeons, nurses, anesthesia and other staff to confirm surgery details and ensure that all necessary resources are available.
• Insurance Verification:Collaborate with the insurance and billing department to verify patients’ insurance coverage and pre-authorization requirements, ensuring all necessary documentation is completed.
• Updating Records:Maintain accurate and up-to-date patient records and schedules in the electronic health record (EHR) system.
• Follow-Up:Contact patients post-surgery to check on recovery and remind them of follow-up appointments.
• Problem Solving:Address scheduling conflicts or issues that may arise, finding solutions to ensure efficient operations.
• Pre-Operative Documentation:Collect and organize all pre-operative paperwork and consent forms, ensuring they are completed before surgery.
• Patient Advocacy:Act as a liaison between patients and medical staff, addressing any concerns or questions related to scheduling or procedures.
• Administrative Support:Assist with general administrative tasks, such as answering phone calls, filing documents, and managing correspondence related to scheduling.

Requirements

• High school diploma or GED; an associate's degree in healthcare administration or a related field is often preferred.
• Previous experience in a medical office, healthcare setting, or surgical scheduling is highly desirable.
• Familiarity with outpatient surgical procedures and workflows is a plus.
• Understanding of surgical terminology and procedures to effectively communicate with medical staff and patients.
• Strong computer skills, including familiarity with Microsoft Office Suite and Salesforce.
• Proficiency in electronic health records (EHR) and scheduling software.
• Excellent verbal and written communication skills to interact with patients, surgeons, and staff effectively.
• Strong organizational skills to manage multiple schedules, prioritize tasks, and maintain accurate records.
• Ability to pay attention to detail to ensure accuracy in scheduling and documentation.
• Strong critical thinking and problem-solving abilities to handle scheduling conflicts and patient inquiries.
• A friendly and empathetic approach to patient interactions, ensuring a p ositive experience.

Here are just a few highlights of what we offer: