Surgical Administrative Coordinator

CMP01 Mount Sinai Medical Center of Florida, Inc.; United States; On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Long-term disability coverage

Healthcare spending accounts

Retirement plan

Paid time off

Tuition reimbursement

Employee assistance program

Wellness program

On-site housing for select positions

Job summary

Mount Sinai Medical Center is seeking a detail-oriented administrative professional to support executive leadership in surgical services and clinical environments. You will manage documentation, assist with Kronos auditing, prepare presentations, coordinate meetings, and maintain staff files, ensuring regulatory compliance and timely communications.

Strong organizational skills and professionalism are essential; bilingual abilities are a plus.

Qualifications

• Excellent communication skills.
• Prefer bilingual.

Responsibilities

• Provides direct administrative support to the VP, director of surgical services and nurse managers.
• Creates log of issue reports to keep track of departmental activities and unit needs as requested to meet regulatory guidelines and project metrics.
• Assists with creating presentations using data as required.
• Updates administrative information and assists with staff files as needed to support the managers and directors.
• Provides correspondence to medical and ancillary staff as needed using MSMC templates for memos and letters.
• Coordinates logistics of meetings, conferences, seminars and travel for VP and directors.
• Coordinates monthly PRC and other meetings for VP and directors as needed.
• Supports Kronos auditing.
• Supports managers and directors in annual evaluation of employees.
• Provides proper documentation forms and communicates to team as needed to maintain timeliness of evaluations.
• Initiates all check requests and purchase orders for Surgical Services as needed.
• Researches charges with accounts payable and vendors to insure accuracy.
• Validates charges for Perfusion and blanket purchase orders for VP signature.
• Orders office supplies for Surgical Services.
• Requests security access for employees.
• Calculates and prepares all forms for promotions and demotions.
• Ensures function of computer, printer, fax machine, by contacting appropriate personnel as needed.
• Utilizes scheduling down time productively.
• Responds to telephone calls promptly, and acknowledges caller immediately.
• Uses proper telephone etiquette when receiving, transferring and placing calls on hold.
• Performs spell checks on complex medical terminologies.

Skills

Excellent communication skills

Bilingual (preferred)

Education

HS Graduate or equivalent

Bachelor's in Psychology (preferred)

Tools

Excel

Word

PowerPoint

Outlook

Job description

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department

Job Description Summary

Detail-oriented administrative professional with experience supporting executive leadership in surgical services and clinical environments. Skilled managing departmental documentation, and ensuring compliance with regulatory standards. Experienced in supporting Kronos auditing processes to maintain accurate timekeeping and payroll integrity. Known for strong organizational abilities, accuracy in data handling, and effective communication with medical and administrative staff.

Position Responsibilities

• Provides direct administrative support to the VP, director of surgical services and nurse managers.
• Creates log of issue reports to keep track of departmental activities and unit needs as requested to meet regulatory guidelines and project metrics.
• Assists with creating presentations using data as required.
• Updates administrative information and assists with staff files as needed to support the managers and directors.
• Provides correspondence to medical and ancillary staff as needed using MSMC templates for memos and letters.
• Coordinates logistics of meetings, conferences, seminars and travel for VP and directors.
• Coordinates monthly PRC and other meetings for VP and directors as needed.
• Supports Kronos auditing.
• Supports managers and directors in annual evaluation of employees.
• Provides proper documentation forms and communicates to team as needed to maintain timeliness of evaluations.
• Initiates all check requests and purchase orders for Surgical Services as needed.
• Researches charges with accounts payable and vendors to insure accuracy.
• Validates charges for Perfusion and blanket purchase orders for VP signature.
• Orders office supplies for Surgical Services.
• Requests security access for employees.
• Calculates and prepares all forms for promotions and demotions.
• Ensures function of computer, printer, fax machine, by contacting appropriate personnel as needed.
• Utilizes scheduling down time productively.
• Responds to telephone calls promptly, and acknowledges caller immediately.
• Uses proper telephone etiquette when receiving, transferring and placing calls on hold.
• Performs spell checks on complex medical terminologies.

Qualifications

• License/Registration/Certification None
• Education HS Graduate or equivalent- Bachelors in Psychology preferred
• Experience One year as receptionist with excel, Word, PowerPoint, and Outlook skills preferred.
• Excellent communication skills.
• Prefer bilingual.

Benefits

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions
• and more!

Degree Requirements

Certification: More than 4,000 people work at Mount Sinai Medical Center at more than a dozen locations throughout sunny South Florida, including our flagship, 672-bed hospital on Biscayne Bay at the gateway to Miami Beach. We’re the largest, independent, not-for-profit hospital in South Florida, and we’re the only hospital Healthgrades recognized for four years running as one of the top 5% in the nation. Clearly, clinical excellence is at our core.