Physician Office Manager

CMP01 Mount Sinai Medical Center of Florida, Inc.; United States; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Long-term disability coverage

Healthcare spending accounts

Retirement plan

Paid time off

Tuition reimbursement

Employee assistance program

Wellness program

On-site housing for select positions

Job summary

Mount Sinai Medical Center is seeking an experienced Practice Administrator/Coordinator to oversee operations of the employed physician Practice, ensuring staffing, productivity, and billing accuracy across multiple sites in South Florida.

The role requires a Bachelor's degree or equivalent experience with 3+ years of lead experience and 4+ years in a physician practice setting. A focus on scheduling, insurance verification, and compliance is essential.

Qualifications

• Bachelor's degree or comparable experience.
• Lead experience: 3 years; physician practice experience preferred (4 years).

Responsibilities

• Oversees the operations of the employed physician Practice to ensure staffing, productivity, billing and core functions.
• Reviews End of Month Reports and related data; presents issues to Practice Administrator and Director.
• Provides monthly summaries of Practice operations to the Administrator and Director for review meetings.
• Conducts monthly staff meetings and supports scheduling, front desk, insurance verification, and billing functions.
• Monitors Kronos to minimize overtime and obtain proper prior approvals.
• Attends and participates in Office Coordinator meetings and ensures compliance with policies.
• Ensures joint commission compliance in the practices.

Education

Bachelor's degree or comparable experience

Job description

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department: CC207793 IMED 950

Job Description Summary:

Position Responsibilities:

• Oversees the operations of the employed physician Practice on a daily basis to ensure accuracy and completeness of staffing, productivity, billing and all other core functions within the Practice.
• Reviews End of Month Reports using collected data and other pertinent information, including Denial Reports Billing and Collection Reports, financial and trending reports and present issues/suggestions to Practice Administrator and Director.
• Provides monthly summary of Practice operations (staffing, financial reports, billing and collection reports) to Practice Administrator and Director for presentation during monthly operating review meetings with physicians.
• Conducts monthly staff meetings with Practice staff to keep them apprised of any changes on office policy or procedures or Administrative directives.
• Supports Practice by possessing a full understanding of scheduling, front desk, insurance verification, and billing/batch functions and covering these positions as needed.
• Assists with the monitoring of Kronos to ensure overtime is minimized and proper prior approvals are obtained.
• Attends monthly Office Coordinator's meetings.8.
• Working knowledge of physician billing function and managed care.
• Reviews weekly Practice operations with Practice Administrator and/or Director to ensure appointment schedules/demographics are complete and accurate.
• Monitor Batches for completeness and timeliness in being submitted for Billing.
• Daily communication to Administrative team outlining Practice issues/concerns and development of plan of action to address problems and make regular recommendations to Practice Administrator regarding process improvements in the practices.
• Monitors and reports to Practice Administrator/Director any compliance concerns with employed physician and/or staff.
• Evaluates and completes employee job performance evaluations in a timely and accurate manner.
• Monitors the cash controls of the Practices to ensure management of Petty Cash, Receipts and collections are in compliance with Practice policy.
• Reviews weekly deposits to identify trends in delays in daily deposits to the Cashiers Department.
• Resolves problems and concerns of all clients with confidence and control in a timely manner.
• Works closely with CBO to address issues / trends related to coding, compliance denials, A/R etc.
• Ensures Joint Commission compliance in the practices.
• Performs other departmental specific job responsibilities as needed.

Qualifications:

• License/Registration/Certification: N/A Education: Bachelors degree or comparable experience. Experience: 3 yrs Lead exp, 4 yrs physician practice exp preferred.

Benefits:

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements:

Certification: More than 4,000 people work at Mount Sinai Medical Center at more than a dozen locations throughout sunny South Florida, including our flagship, 672-bed hospital on Biscayne Bay at the gateway to Miami Beach. We’re the largest, independent, not-for-profit hospital in South Florida, and we’re the only hospital Healthgrades recognized for four years running as one of the top 5% in the nation. Clearly, clinical excellence is at our core.