Surgery Scheduling Specialist - Medical Office

Paylocity; Tulsa (OK); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Urologic Specialists of Oklahoma is seeking a reliable, detail-oriented Surgery Scheduler to join our team. This role coordinates surgical procedures, communicates with patients and providers, and ensures pre-operative requirements are completed accurately and efficiently.

The ideal candidate thrives in a fast-paced medical environment, demonstrates strong organizational and communication skills, and maintains patient confidentiality while handling high daily call volumes.

Qualifications

• High School Diploma or equivalent required.
• Minimum one year of surgery scheduling experience.
• Minimum one year of medical office or clinic experience.
• Experience coordinating surgeries with multiple hospitals and physicians.
• Prior experience in urology or specialty medical practice preferred.
• Strong computer, data entry, and organizational skills.
• Excellent communication and customer service abilities.
• Ability to multitask and prioritize in a fast-paced healthcare environment.
• Must successfully pass a pre-employment examination.

Responsibilities

• Greet patients in a friendly, professional manner.
• Coordinate and schedule surgical procedures with patients, physicians, hospitals, surgery centers, and ancillary providers.
• Contact patients regarding surgery dates, times, locations, and pre-operative instructions.
• Schedule hospital cystoscopy procedures and communicate surgical appointment details to patients.
• Monitor and track surgical clearances and ensure all required documentation is completed prior to surgery.
• Schedule procedures and cases through hospital and online scheduling portals, including FORTEC.
• Upload and maintain Pre-Admission Testing (PAT) results and other required documentation in patient charts.
• Manage and respond to patient portal messages in a timely and professional manner.
• Coordinate scheduling of assistant surgeons and any outside resources for procedures.
• Maintain accurate patient records and documentation.
• Handle high daily call volumes while providing exceptional customer service.
• Work efficiently within multiple computer systems and electronic medical records.
• Collaborate with physicians, clinical staff, hospitals, and patients for seamless surgical preparation.
• Maintain patient confidentiality and HIPAA compliance.
• Perform additional administrative duties as assigned.

Skills

Communication

Customer service

Data entry

Multitasking

Confidentiality

Computer skills

Organizational skills

Education

High School Diploma or equivalent

Tools

FORTEC

EMR systems

Job description

Urologic Specialists of Oklahoma is seeking a reliable, detail-oriented Surgery Scheduler to join our team. This role coordinates surgical procedures, communicates with patients and providers, and ensures pre-operative requirements are completed accurately and efficiently.

The ideal candidate thrives in a fast-paced medical environment, demonstrates strong organizational and communication skills, and maintains patient confidentiality while handling high daily call volumes.