Part-Time Surgery Scheduler - Fast-Paced Medical Office

Urologic Specialists of Oklahoma Inc; Bartlesville (OK); On-site; USD 25,000 - 33,000; Part time

Job summary

Urologic Specialists of Oklahoma Inc in Tulsa, OK is seeking a detail-oriented Surgery Scheduler to coordinate surgical procedures and communicate with patients and providers. This role ensures all pre-operative requirements are completed accurately and efficiently in a fast-paced clinical setting.

The ideal candidate will manage high call volumes, operate across multiple computer systems and EMR, and maintain patient confidentiality while delivering exceptional service.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of surgery scheduling experience.
• Experience with EMR systems and coordinating with multiple hospitals.

Responsibilities

• Greet patients in a friendly, professional manner.
• Coordinate and schedule surgical procedures with patients, physicians, hospitals, surgery centers, and ancillary providers.
• Contact patients regarding surgery dates, times, locations, and pre-operative instructions.
• Schedule hospital cystoscopy procedures and communicate surgical appointment details to patients.
• Monitor and track surgical clearances and ensure all required documentation is completed prior to surgery.
• Schedule procedures and cases through hospital and online scheduling portals, including FORTEC.
• Upload and maintain Pre-Admission Testing (PAT) results and other required documentation in patient charts.
• Manage and respond to patient portal messages in a timely and professional manner.
• Coordinate scheduling of assistant surgeons and any outside resources required for procedures.
• Maintain accurate patient records and documentation.
• Handle high daily call volumes while providing exceptional customer service.
• Work efficiently within multiple computer systems and electronic medical records.
• Collaborate with physicians, clinical staff, hospitals, and patients to ensure seamless surgical preparation and scheduling.
• Maintain strict patient confidentiality and HIPAA compliance.
• Remain calm under pressure and handle challenging situations with professionalism and tact.
• Perform additional administrative duties as assigned.

Skills

Computer skills

Data entry

Organizational skills

Communication

Customer service

Education

High School Diploma

Tools

FORTEC

Scheduling portals

EMR systems

Job description

Urologic Specialists of Oklahoma Inc in Tulsa, OK is seeking a detail-oriented Surgery Scheduler to coordinate surgical procedures and communicate with patients and providers. This role ensures all pre-operative requirements are completed accurately and efficiently in a fast-paced clinical setting.

The ideal candidate will manage high call volumes, operate across multiple computer systems and EMR, and maintain patient confidentiality while delivering exceptional service.