Surgery Scheduler- Part-time, McCandless

UPMC; Pittsburgh (Allegheny County); On-site; USD 22,000 - 30,000; Part time

Job summary

University of Pittsburgh Physicians is hiring a part-time Surgery Scheduler to join the Plastic Surgery Department at UPMC Passavant Hospital in Pittsburgh. Hours: Monday–Friday, flexible. Location: UPMC Passavant Hospital.

This role focuses on coordinating admissions, pre/postoperative care, and patient education with EPIC and other practice management tools. The ideal candidate has a high school diploma or equivalent and 2–4 years in a medical field, with proficiency in medical terminology.

Qualifications

• High school diploma or equivalent required.
• Completion of a medical assisting program or 2-4 years of medical experience.
• Proficiency in medical terminology preferred.
• Knowledge of Epic practice management programs preferred.

Responsibilities

• Coordinate and monitor patient follow-up using Refract Tracker and EPIC.
• Prepare admission reservations with demographics and insurance information.
• Coordinate cases and obtain hospital admissions approval.
• Discuss financial arrangements prior to surgery including pre-payments.
• Ensure informed consents are signed.
• Provide pre and postoperative instruction per service guidelines.
• Schedule pre-screening exams and surgical cases for all patients.
• Answer inquiries and provide educational material.

Skills

Scheduling

EPIC

Communication

Medical terminology

Education

High school diploma or GED

Medical assisting program

Tools

EPIC Software

Microsoft Office

Job description

University of Pittsburgh Physicians is hiring a part-time Surgery Scheduler to join the Plastic Sugery Department.

Hours

Monday- Friday, flexible hours

Location

UPMC Passavant Hospital

What Can UPMC Do for You?

• A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future
• Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program
• Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave
• Competitive pay for the work that you do

Responsibilities

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.
• High school diploma or equivalent required.
• Completion of a medical assisting program or 2-4 years experience in a medical field.
• Proficiency in medical terminology preferred.
• General knowledge of computer software and practice management databases is essential.
• Knowledge of the Epic practice management programs preferred.
• Strong organization, time management and interpersonal skills.
• Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
• Ability to deal compassionately and professionally with patients is essential.
• Work independently and possess sound decision-making skills.
• Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
• Ability to prioritize work demands.
• Ability to consistently maintain confidentiality with regards to all job assignments and related information.

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran