Surgery Scheduler & Medical Office Assistant

UAB Medical West Hospital; McCalla (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

UAB Medical West Hospital in McCalla, AL invites applications for a Medical Office Assistant - Surgery Scheduler. The role ensures smooth operating room scheduling and serves as the liaison among patients, surgeons, anesthesiologists, and staff to confirm dates, times, and preoperative preparations.

You will manage EHR-based schedules, verify insurance authorizations, and provide clear pre-op instructions while maintaining HIPAA privacy and high-quality patient service in a fast-paced

Qualifications

• High school diploma or equivalent.
• 3 months experience in a medical office or healthcare environment, preferably in scheduling.
• Basic knowledge of medical terminology and surgical procedures.
• Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office).
• Strong organizational and communication skills.

Responsibilities

• Coordinate and schedule surgical procedures by communicating with patients, surgeons, anesthesiologists, and nursing staff to confirm availability and requirements.
• Maintain and update surgery schedules using EHR systems and scheduling software to ensure accuracy and accessibility.
• Verify patient insurance information and obtain necessary authorizations prior to surgery to prevent delays or cancellations.
• Provide patients with pre-operative instructions and answer questions related to scheduling and preparation.
• Collaborate with multiple departments to resolve scheduling conflicts and accommodate urgent or emergency cases as needed.
• Maintain confidentiality of patient information in compliance with HIPAA and organizational policies.
• Prepare and distribute daily surgery schedules and reports to relevant medical and administrative personnel.

Skills

EHR proficiency

Organizational skills

Communication skills

HIPAA compliance knowledge

Education

CMAA Certification

Tools

Scheduling software

Microsoft Office

Electronic Health Records (EHR)

Job description

UAB Medical West Hospital in McCalla, AL invites applications for a Medical Office Assistant - Surgery Scheduler. The role ensures smooth operating room scheduling and serves as the liaison among patients, surgeons, anesthesiologists, and staff to confirm dates, times, and preoperative preparations.

You will manage EHR-based schedules, verify insurance authorizations, and provide clear pre-op instructions while maintaining HIPAA privacy and high-quality patient service in a fast-paced