Surgery Scheduling Specialist - Orchestrate Procedures

MEDICAL WEST HOSPITAL AUTHORITY; McCalla (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

MEDICAL WEST HOSPITAL AUTHORITY is seeking a Medical Office Assistant - Surgery Scheduler in McCalla, AL to coordinate surgical procedures and manage pre-operative details. You will act as the liaison among patients, surgeons, and staff to optimize OR utilization and patient care.

The role requires scheduling experience, CMAA certification, and strong organizational and communication skills, with proficiency in EHR systems and Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum 3 months experience in a medical office or healthcare environment, preferably in scheduling or administrative support.
• Basic knowledge of medical terminology and surgical procedures.
• Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office).
• Strong organizational and communication skills.

Responsibilities

• Coordinate and schedule surgical procedures by communicating with patients, surgeons, anesthesiologists, and nursing staff to confirm availability and requirements.
• Maintain and update surgery schedules using electronic health record (EHR) systems and scheduling software to ensure accuracy and accessibility.
• Verify patient insurance information and obtain necessary authorizations prior to surgery to prevent delays or cancellations.
• Provide patients with pre-operative instructions and answer any questions related to surgery scheduling and preparation.
• Collaborate with multiple departments to resolve scheduling conflicts and accommodate urgent or emergency cases as needed.
• Maintain strict confidentiality of patient information in compliance with HIPAA and organizational policies.
• Prepare and distribute daily surgery schedules and reports to relevant medical and administrative personnel.

Education

High school diploma or equivalent

CMAA certification or equivalent

Strong organizational and communication skills

Tools

EHR systems

Microsoft Office

Job description

MEDICAL WEST HOSPITAL AUTHORITY is seeking a Medical Office Assistant - Surgery Scheduler in McCalla, AL to coordinate surgical procedures and manage pre-operative details. You will act as the liaison among patients, surgeons, and staff to optimize OR utilization and patient care.

The role requires scheduling experience, CMAA certification, and strong organizational and communication skills, with proficiency in EHR systems and Microsoft Office.