Surgery Scheduler Iii

The Christ Hospital; Ohio; Presencial; USD 42 000 - 62 000; Tempo integral

Resumo da oferta

The Christ Hospital in Ohio is seeking an experienced surgical scheduler to coordinate operating room, endoscopy, and anesthesia schedules. You will liaise with physicians and staff to ensure accurate case timing, resource availability, and patient safety using EPIC, Op-Time, and ICD9 systems.

Key duties include handling elective and urgent cases, maintaining block time, and communicating schedule changes efficiently.

Qualificações

• Experience scheduling surgical cases in a hospital setting.
• Proficiency with hospital scheduling software and data entry.
• Strong communication with physicians and staff to coordinate care.

Responsabilidades

• Schedule elective and urgent cases for operating rooms and related suites.
• Ensure scheduling aligns with physician preferences and resource availability.
• Maintain and verify physician privilege delineations and procedure details.
• Coordinate with Endoscopy and other departments to optimize scheduling.
• Track equipment availability and block time to support patient safety.
• Communicate changes and issues to the surgical team promptly.

Conhecimentos

Scheduling

Communication

Customer service

Ferramentas

EPIC

Op-Time

ICD9 verification

Descrição da oferta de emprego

Schedule surgeries and procedures for the operating room, endoscopy, and anesthesia departments and act as liaison between physicians and staff to insure accurate scheduling. Systems utilized include custom operating room computer software Op-Time, hospital EPIC system and ICD9 verification system.

General Duties

• Schedules elective and urgent cases appropriately via telephone and fax from physicians, physicians offices and hospital staff
• Schedules surgical cases in B - level suites, Urology suites, Urodynamic suite, Special Procedure suite, Gynecology suites and Endoscopy suites.
• Schedules within guidelines unique to each surgical service including availability of specialty suites, resources and equipment, other department support and physician preferences.
• Keep track of unavailable equipment
• Schedule procedure lengths according to request and utilization of expert knowledge of case times.
• Schedule procedure matched to appropriate physician preference card utilizing medical knowledge and physician file. Gather appropriate information of new procedures so new cards can be created.
• Utilize comment field and key for communication to assist surgical team in case preparation and patient safety.
• Schedules jointly with other departments when support and resources are needed from other department.
• Schedulers must possess effective communication skills and excellent customer service skills.
• Checks physician delineation of privileges to verify certifications and scope to perform appropriate procedure.
• Schedules according to block time and monitors early case starts and late cases tinsure adequate surgical team coverage.
• Monitors open available time to accommodate physician and patient requests and schedules.
• Maintain block booking assignments in EPIC
• Rotates weekly the overseeing of the daily schedule
• Reviews schedule for any issues for following day
• Provides weekly schedules as requested
• Reviews Endoscopy schedule and C-arm schedule

Communication

• Schedules elective and urgent cases appropriately via telephone and fax from physicians, physicians offices and hospital staff
• Contact appropriate resources when equipment conflicts arise to determine if case can be scheduled.
• Contact appropriate people when special requests are made for procedure
• Answers phone promptly within three rings, identify department and self
• Give priority to physician calls
• Maintain other back line for managers and physicians
• Assists and directs all callers to appropriate department.
• Call physician offices when questions arise regarding surgery schedule
• Report off to OR front desk at end of day to review available surgery time after hours

Leadership

• Assumes responsibility and accountability for professional growth and development. Contributes to the professional development of peers, colleagues and others.
• Participates in 75% of staff meetings and 75% of council meetings as appropriate. Participates in council activities and task forces to improve competencies of self, co-workers, and staff members related to patient care.
• Supports self and peers in professional growth and development utilizing resources and opportunities within and outside of The Christ Hospital. Acts as a resource, educator and preceptor for staff.
• - Dress code of the Operating Room is followed.
• - Volunteer's assistance as a resource and/or preceptor in assigned areas.
• Completes all educational requirements to maintain competency related to specific population of patient and/or regulatory agencies (Healthstream education 100% on-time completion and attendance for annual education day). Submits required tests and paperwork in a timely manner without management interventions.
• Participates in self and peer review activities to include the positive recognition of peers and staff on a regular basis.
• Participation in professional advancement program is encouraged.
• Prepares for certification specific to work area of professional practice when eligible.
• Participation in chosen professional organizations, conferences and research is encouraged.
• Evaluates nurse-sensitive outcomes and participates in performance improvement initiatives.

Productivity

• Maintain an organized work space
• Rotate schedule with other staff to insure adequate office coverage
• Perform other duties as assigned within scope of job description
• Rotate to The Surgery Center to fill in as needed
• Schedulers understand the importance of collecting information to verify patient identification, procedure, anesthesia type, patient type, insurance type and appropriate coding in EPIC.
• Collection of CPT and ICD9 codes is done to determine insurance coverage and compliance
• Resolution must be made of any ABN issues
• Create guarantor account for new patients and be aware of different insurance coverage
• Remain current on insurances accepted at TCH and notify insurance verification department if issues
• Notify financial counselors of self pay patient
• Remain current on necessary forms and