Surgery Scheduler - Endocrine Surgery

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

UPMC University of Pittsburgh Physicians in Pittsburgh is hiring a full-time Surgery Scheduler to join our Endocrine Surgery team. The role coordinates and schedules surgical procedures, handles demographics, insurance, and pre-authorization tasks, and supports patient flow.

Hours are Monday–Friday, daylight hours with no evenings or weekends; prior scheduling experience is preferred. This position contributes to timely patient care and smooth operating room efficiency.

Responsibilities

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.

Job description

UPMC University of Pittsburgh Physicians is hiring a full-time Surgery Scheduler to join their Endocrine Surgery team in Pittsburgh! Our team prides itself on having a positive work environment where team members support and encourage one another. By working together effectively and efficiently, we create a strong sense of teamwork and shared success.

The Surgery Scheduler is responsible for coordinating and scheduling patients for surgical procedures. Duties will include entering surgical reservations, answering the phone, acquiring authorizations, calendaring, scanning, copying, and faxing.

Hours for this position will be Monday through Friday, daylight hours, with no evenings, weekends, or holidays! Previous surgery scheduling experience is preferred.

Responsibilities

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.