Surgery Scheduler - Colorado

Vail-Summit Physcial Therapy; Denver, Northern (CO, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with employer contribution

Birthday Time Off

Monthly bonus options

PTO

Job summary

Vail-Summit Orthopaedics & Neurosurgery is seeking a Surgery Scheduler to coordinate procedures, imaging, and surgeries according to provider orders, using clinical knowledge to confirm indications. The role supports seamless patient care and accurate scheduling across departments.

Candidates must be located in Colorado or plan to relocate prior to start, with non‑negotiable 8am–5pm MST Monday–Friday hours.

Qualifications

• High school diploma or equivalent required; some college preferred.
• 1 year of orthopedic authorizations and scheduling experience preferred.
• Experience in a medical office environment is required.

Responsibilities

• Schedule procedures, tests, office visits and surgeries per provider orders.
• Verify indications and maintain pre-procedure communications with patients.
• Verify insurance coverage and benefits for imaging and surgery.
• Obtain authorizations for imaging and procedures.
• Ensure proper medical clearance and pre-surgical testing as needed.
• Coordinate with staff to prepare equipment for procedures.
• Communicate notes and instructions to patients and providers.
• Maintain confidentiality per HIPAA and company policies.

Skills

Medical office procedures

Communication skills

English grammar

Arithmetic basics

Work under pressure

Education

High school diploma

Tools

Scheduling software

EMR software

Clinic IT systems

Job description

The Surgery Scheduler uses clinical knowledge to schedule appropriate procedures/surgeries according to the provider’s orders.

Candidates must be currently located in Colorado or have confirmed plans to relocate to Colorado prior to start. If you currently reside outside of Colorado, please indicate in your application when you would be moving to Colorado.

This position is Monday through Friday from 8am to 5p MST - this is not negotiable.

• Benefits include medical, dental, and vision insurance, 401K with employer contribution, EAP, Birthday Time Off, monthly bonus options, generous PTO, and employer paid LTD and Life Insurance.

This position is open until October 15th or until filled.

The Details of the Job

Essential Duties and Responsibilities

• Schedules medical procedures, diagnostic and imaging tests, office visits and surgeries for patients with appropriate provider. Completes pre‑procedure communications with patients.
• Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications specified by the provider.
• Verifies insurance(s) coverage and benefit information for diagnostic imaging, special procedures, including surgery.
• Obtains authorizations for diagnostic imaging and procedures.
• Ensures patients have the proper medical clearance and pre‑surgical testing as needed.
• Interfaces with staff to ensure all necessary equipment is prepared for procedures.
• Communicates notes or special instructions with patients and providers as required.
• Provides accurate, detailed information to patients regarding test preparations, time of patient’s scheduled arrival, and any other directional information needed; takes appropriate action in responding to questions from patients.
• Meet the Company’s expectations as described in the VSON Policies and Practices.
• Maintain confidentiality of Personal Identifiable Information (PII) in accordance with company Policies and State and Federal laws, including OSHA and HIPAA regulations.
• Perform job in accordance with all company safety practices.
• Other duties as assigned.

Requirements

What it Takes to Do the Job

Knowledge, Skills and Abilities

• Working knowledge of medical office procedures. Includes the ability to access data on clinic information systems such as scheduling software, Electronic Medical Records software, and company e‑mail.
• Skill in developing and maintaining relationships, and communicating calmly and clearly with patients, medical staff and the public.
• Knowledge of English grammar, spelling and punctuation in order to interpret and follow oral and written instruction, keep detailed records, and sort and file materials correctly by alphabetic or numeric systems.
• Knowledge of basic arithmetic to make simple calculations.
• Ability to work under pressure, with interruptions and deadlines.

Education, Experience and Certificates

• High school diploma or equivalent required. Some college preferred.
• Previous experience working in an office environment required.
• Minimum of 1 year work experience in orthopedic authorizations and scheduling highly preferred.

ABOUT THIS POSITION

NOTICE

This job description is not intended to be a comprehensive list of activities, duties or responsibilities for this job. The duties, expectations and actions listed for this role may change at any time with or without notice.

EEO STATEMENT

We believe diversity makes us stronger. Vail‑Summit Orthopaedics & Neurosurgery provides equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.