Surgery Scheduler Clinic

Community Health at Home; Tacoma (WA); On-site; USD 33,000 - 44,000; Full time

Job summary

Virginia Mason Franciscan Health is seeking a dedicated Surgery Scheduler to orchestrate the scheduling of complex surgical services and related ancillary procedures. The role emphasizes precision in coordinating resources, personnel, and patient data to ensure seamless operations across the surgical continuum.

The ideal candidate will possess strong organizational skills, attention to detail, effective communication, and proficiency with scheduling systems within a healthcare environment.

Qualifications

• Two years of work experience in a medical office or healthcare environment with knowledge of medical terminology, insurance, and codes.
• Ability to manage scheduling and data entry in electronic health records.

Responsibilities

• Schedules appointments and ancillary services for surgical procedures.
• Schedules patient procedures based on referrals; verifies physician privileges before scheduling.
• Gathers and documents insurance eligibility data; enters data in the EMR.
• Coordinates pre-surgery clearance requirements.
• Reviews work queues to contact patients for confirmations or future visits.
• Follows up with patients to reschedule missed or canceled appointments; records reasons and notifies management if policies are violated.

Skills

Scheduling

Medical terminology

Insurance verification

Data entry

Education

Medical office experience

Tools

Scheduling systems

Job description

Job Summary and Responsibilities

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services.

Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance.

To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Schedules appointments and ancillary services - surgical procedures.
• Schedules patient surgical procedures based on authorized referral in accordance with established standards and procedures; verifies and reviews physician privilege status prior to scheduling.
• Gathers and documents insurance eligibility data, conducting routine verifications that can be done quickly during conversation; enters data in patient's electronic medical record as appropriate.
• Schedules or coordinates pre-surgery clearance requirements prior to procedure.
• Reviews applicable work queue to identify patients requiring contact to confirm an existing appointment, and/or schedule a periodic future visit; contacts patient in accordance with established procedures.
• Contacts and follows up with patients to reschedule a missed/cancelled appointment; documents reason(s) for no-show in accordance with established procedures; notifies management if patient has violated a policy and further action is required.

Job Requirements

Required

• Two years of work experience in a medical office or healthcare environment where knowledge of medical terminology, insurance companies and codes as well as policies and procedures was necessary to perform the job

Where You'll Work

Virginia Mason Franciscan Health has a rich history of providing exceptional healthcare, dating back to 1891. Building upon a legacy of compassionate care and innovation, our organization has evolved through strategic partnerships and integrations to expand our reach and services across the Puget Sound area.

Today, as Virginia Mason Franciscan Health, we remain deeply committed to healing the whole person - body, mind, and spirit - in the communities we serve. This commitment is strengthened by the diverse expertise and shared values brought together through our growth.

Our dedicated providers offer a full spectrum of health care services, from routine wellness to complex disease management, all grounded in rigorous research and education. Our comprehensive network of 10 hospitals and nearly 300 care sites strategically located across the greater Puget Sound region reflects our ongoing commitment to accessibility and comprehensive care.

We are proud of our pioneering medical advances and numerous awards and accreditations that reflect our dedication to excellence. When you join Virginia Mason Franciscan Health, you become part of a team that delivers top-quality, professional healthcare in modern, well-equipped facilities, and contributes to a legacy of service built on collaboration and shared purpose.