Surgery Scheduler

Life in Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Excellent benefits

Pleasant work environment

Friendly team

Job summary

Magee - Women’s Hospital of UPMC is hiring a Full Time Surgery Scheduler to support the Uro Gynecology Hospital Clinic. The role works daylight hours with hybrid shifts, offering excellent benefits and a pleasant team environment.

You will coordinate in-patient and outpatient surgeries, assist the surgeon and admin, verify demographics/insurance, obtain pre-certifications, and communicate with patients and hospital staff. Medical assisting experience and EPIC knowledge are preferred.

Qualifications

• High school diploma or equivalent is required.
• Completion of a medical assisting program or 2–4 years in a medical field.
• Proficiency in medical terminology preferred.
• Knowledge of Epic practice management software preferred.

Responsibilities

• Coordinate and schedule in-patient and outpatient surgical procedures.
• Assist surgeon and administrator in operations.
• Prepare admission reservations and verify demographics/insurance information.
• Coordinate cases and obtain hospital admission approvals.
• Discuss and collect pre-payments and financial arrangements.
• Ensure informed consents are signed.
• Provide patients with pre and postoperative instruction.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research studies.
• Schedule pre-screening exams and post-operative appointments.
• Ensure billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer inquiries regarding surgery and provide educational materials.

Skills

Strong organization

Time management

Interpersonal skills

Compassionate patient care

Communication skills

Education

High school diploma or equivalent

Medical assisting program

Tools

Epic

Practice management databases

Job description

Join our team of Life Changers!

Magee - Women's Hospital of UPMC is hiring a Full Time Surgery Schedulerto support the Uro Gynecology Hospital Clinic.

This position will work daylight, hybrid shifts.

Excellent benefits, a pleasant work environment, and friendly team are just a few of our perks.

Purpose

Coordinate and schedule patients for in-patient and outpatient surgical procedures. Assist the surgeon and the administrator in promoting, developing and monitoring all aspects of operations.

Responsibilities

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.

High school diploma or equivalent required. Completion of a medical assisting program or 2-4 years experience in a medical field. Proficiency in medical terminology preferred. General knowledge of computer software and practice management databases is essential. Knowledge of the Epic practice management programs preferred. Strong organization, time management and interpersonal skills. Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees. Ability to deal compassionately and professionally with patients is essential. Work independently and possess sound decision-making skills. Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures. Ability to prioritize work demands. Ability to consistently maintain confidentiality with regards to all job assignments and related information.Access to medications is limited to the distribution of the medication to the nurse.

UPMC is an Equal Opportunity Employer/Disability/Veteran