SUPVSR OF GRANTS ADMINISTRATION

City of Chicago; Chicago (IL); On-site; USD 88,000 - 108,000; Full time

Job summary

City of Chicago is seeking a Supervisor of Grants Administration in the Chicago Department of Public Health—Finance and Administration. The role supervises grant preparation, review, and compliance for city-wide programs, guiding pre- and post-award activities and staff development.

The position will coordinate grant proposals, budgets, and funder communications, while ensuring adherence to 2 CFR 200 and federal requirements.

Qualifications

• Eight years of work experience in grants administration.
• Associate's degree + six years in grants administration.
• Bachelor's degree + four years in grants administration.
• Master's degree + three years in grants administration.

Responsibilities

• Coordinate the grant application phase, including developing proposals, packaging, and submission for internal approval and to funding agencies.
• Develop and implement standardized operating procedures for pre- and post-award processes.
• Review submitted proposals and post-award amendments for accuracy, completeness and compliance with grant requirements and federal rules.
• Respond to inquiries from funders and provide necessary documentation.
• Provide trainings and workshops, and ensure staff receive guidance in grant proposal development, management, and 2 CFR 200 compliance.
• Work with program staff to create funding plans that support Healthy Chicago and search for matching grant opportunities.
• Prepare all grant-related City Council appropriation ordinances and coordinate department representation at Council hearings.
• Manage grant staff and provide supervision, development and training.
• Support the preparation of management reports on the section's work accomplishments.

Skills

Grants administration

Budget management

Project management

Regulatory compliance

Excel proficiency

Education

Associate's degree in Business Administration or Public Administration

Bachelor's degree in Business Administration or Public Administration

Master's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

SUPERVISOR OF GRANTS ADMINISTRATION

CHICAGO DEPARTMENT OF PUBLIC HEALTH

FINANCE AND ADMINISTRATION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $97,836

Applications for this position will be accepted until 11:59pm CDT on 9/24/2026

Mission

CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

Under direction, supervises and/or participates in the preparation, review, and administration of government grants for a variety of departmental or City-wide programs, and performs related duties as required

Essential Duties

• Coordinates the grant application phase (including developing grant proposals, packaging, and submission of proposals for internal approval, and submission to funding agencies), meets with program directors to discuss financial needs, and reviews programmatic and budgetary plans received from the program directors.
• Supports the development and implementation of standardized operating procedures for the pre- and post-award processes.
• Reviews submitted proposals and post-award grant amendments for accuracy, completeness and compliance with grant requirements and federal rules and regulations.
• Responds to inquiries from funders and provides necessary documentation.
• Provides trainings and workshops, and ensures staff receive needed guidance/technical assistance, training, and support in grant proposal development, management, and compliance/uniform guidance (2 CFR 200).
• Works with program staff to create funding plans that support the work of Healthy Chicago (citywide plan for health equity) and searches for grant opportunities that match those plans.
• Prepares all grant-related City Council appropriation ordinances for the department in conjunction with the Office of Budget and Management and coordinates departmental representation at related Council and Public Hearings.
• Manages grant staff and provide direct supervision, as well as ongoing development and training.
• Supports the preparation of management reports on section's work accomplishments.

Additional duties may be required for this position.

Location

Department of Public Health

Address

111 W. Washington, 4th Floor

Days

Monday - Friday

Hours

8:30 am - 4:30 pm

THIS POSITION IS NOT CAREER SERVICE

Qualifications

Minimum Qualifications

• Eight (8) years of work experience in grants administration, OR
• Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration, or a directly related field, PLUS six (6) years of work experience in grants administration, OR
• Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, or a directly related field, PLUS four (4) years of work experience in grants administration, OR
• Graduation from an accredited college or university with a Master's degree or higher in Business Administration, Public Administration, or a directly related field, PLUS three (3) years of work experience in grants administration

Licensure, Certification, or Other Qualifications:

N/A

Selection Requirements

This position requires applicants to complete an interview which will include a written exercise and Excel exercise / skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Desired Skills

• Extensive knowledge of federal rules and regulations (2 CFR 200)
• Previous experience coordinating and monitoring the implementation of programs within regulatory guidelines.
• Previous experience in a position which requires preparing reports, budgets, and grant applications.
• Previous project management experience.
• Expert Proficiency level with Microsoft Word and Microsoft Excel computer software applications.

Benefits

For Information on our employees benefits please visit our benefits website at: https://www.chicago.gov/city/en/depts/fin/benefits-office.html

Classification and Pay

For Information on our salary and title structure visit our classifications website at: City of Chicago :: Classification and Pay Plan

Application Evaluation

Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

Commitment to Diversity

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. To learn more about our hiring practices.

Equal Employment Opportunity

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor