Support Specialist, Human Factors

Rimkus; Los Angeles (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Private Healthcare Plan

Pension Plans

Life Assurance

Leave Package

Training & Development

Employee Assistance Programme

Job summary

Rimkus in Los Angeles seeks a Support Specialist, Human Factors to manage client-supplied legal materials, summarize depositions, and coordinate with law firms and manufacturers.

You will maintain chain-of-custody, prepare concise reports, draft correspondence, track deadlines, and support a portfolio of active civil litigation matters with professional communications.

Qualifications

• Associate's degree, certificate, or equivalent coursework in legal studies or related field.
• Minimum five years of experience as a paralegal, legal secretary, or legal assistant in a law firm, legal department, or legal services firm.
• Experience supporting civil litigation matters strongly preferred; experience with manufacturers or product liability a plus.
• Proficiency with PACER, Microsoft Office products (Word, Excel, PowerPoint, Access, Outlook), Adobe Acrobat, and related legal sites.
• Eligible to work in the United States.

Responsibilities

• Receive, organize, log, and maintain client-supplied legal materials including pleadings, correspondence, exhibits, and electronic files.
• Establish, maintain and accurately track document deadlines, follow up on outstanding materials, and provide status updates to supervising attorneys or project managers.
• Ensure chain-of-custody integrity and confidentiality for all client materials.
• Read, analyze, and prepare concise, accurate summaries of depositions and discovery materials.
• Identify gaps, determine additional materials required, and coordinate with clients.
• Coordinate scheduling of meetings, depositions, and deadlines using shared calendars and project tracking tools.
• Prepare files for transmission to clients and opposing counsel for expert witness depositions and trial appearances.

Skills

Legal support

Document management

Deposition summaries

Client communication

Project coordination

Education

Associate degree

Tools

PACER

Microsoft Office

Adobe Acrobat

Job description

Rimkus is a global engineering and technical consulting firm serving corporations, insurers, law firms, and government agencies. Across life sciences, forensic, construction, built environment, and product development work, the company helps clients solve complex technical challenges with practical expertise and a strong focus on quality, accuracy, and service.

The Support Specialist, Human Factors position is responsible for providing skilled support services to our operations group in client services. The successful candidate will manage client-supplied materials and review and summarize depositions and discovery documents with a focus on work predominantly with law firms and manufacturers. They will serve as professional representatives of the company through written and verbal communications

Essential Job Functions

The following duties are representative but not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Receive, organize, log, and maintain client-supplied legal materials including but not limited to pleadings, correspondence, exhibits, and electronic files
• Establish, maintain and accurately track document deadlines, follow up on outstanding materials, and provide status updates to supervising attorneys or project managers
• Ensure chain-of-custody integrity and confidentiality for all client materials

Document & Materials Management

• Receive, organize, log, and maintain client-supplied legal materials including but not limited to pleadings, correspondence, exhibits, and electronic files
• Establish, maintain and accurately track document deadlines, follow up on outstanding materials, and provide status updates to supervising attorneys or project managers
• Ensure chain-of-custody integrity and confidentiality for all client materials

Deposition & Discovery Review and Summarization

• Read, analyze, and prepare concise, accurate summaries of depositions, including witness testimony, exhibits referenced
• Identify any gaps, determine additional materials required, and coordinate with clients
• Review, analyze and prepare concise, accurate summaries of discovery materials including interrogatories, requests for production, requests for admission, and responses thereto

Client & Professional Communications

• Project a professional company image in all email, phone, video, and written communications
• Serve as a responsive and courteous point of contact for law firm clients and manufacturer representatives
• Draft professional correspondence, transmittal letters, and follow-up communications on behalf of the consulting team
• Exercise sound judgment regarding communication urgency, escalating time-sensitive matters promptly
• Track court case status and assist in organizing activities to support case load of more than 100 active cases
• Prepare files for transmission to clients and opposing counsel in preparation for expert witness depositions and trial appearances

General Legal Support

• Coordinate scheduling of meetings, depositions, and deadlines using shared calendars and project tracking tools
• Maintain awareness of applicable legal and procedural rules relevant to client matters
• Communicate with the Legal Department regarding subpoenas received and related deadlines
• Assist with compiling responsive documents to subpoenas, including redactions, as needed

Requirements

• Associate's degree, certificate, or equivalent coursework (legal studies or related work experience preferred)
• Proven experience (minimum five (5) years) as a paralegal, legal secretary, or legal assistant in a law firm, legal department, or legal services firm
• Experience supporting civil litigation matters strongly preferred
• Experience working with manufacturers or product liability matters a plus
• Proficiency with PACER, Microsoft Office Products including Word, Excel, PowerPoint, Access, Outlook, Adobe Acrobat, and various legal related sites
• Eligible to work in the United States
• The Salary Range for this position is $85,000.00 - $105,000.00 and is dependent on education, experience, location and certifications/licensure.

Physical Demands, Overtime, And Travel Requirements

Physical Demands

Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, and crouch. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

Overtime

There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.

Travel Requirements

This position requires up to 5% local travel. Out-of-the-area and overnight travel may also be required.

Benefits

• Private Healthcare Plan
• Pension Plans
• Life Assurance
• Leave Package
• Training & Development
• Employee Assistance Programme - Counseling