Support Specialist, Human Factors

Rimkus; Boston (MA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Work From Home

Job summary

Rimkus is seeking an experienced paralegal to support civil litigation matters in our Boston office. The role emphasizes file management, deposition summaries, and client communications for a busy practice.

You will handle document deadlines, maintain chain-of-custody, and assist with discovery and subpoenas while coordinating with attorneys, clients, and manufacturers. A professional, detail-oriented candidate is required.

Qualifications

• Minimum of five years as a paralegal, legal secretary, or legal assistant in a law firm, legal department, or legal services firm
• Civil litigation experience strongly preferred
• Experience supporting manufacturers or product liability matters a plus
• Proficiency with PACER, Microsoft Office (Word, Excel, PowerPoint, Access, Outlook), Adobe Acrobat and related sites

Responsibilities

• Receive, organize, log, and maintain client-supplied legal materials including pleadings, correspondence, exhibits and electronic files
• Establish, track and manage document deadlines and provide status updates to supervising attorneys or project managers
• Ensure chain-of-custody integrity and confidentiality for all client materials
• Read, analyze, and summarize depositions and witness testimony with referenced exhibits
• Identify gaps and coordinate with clients for additional materials
• Prepare summaries of discovery materials such as interrogatories and requests for production
• Draft professional correspondence, transmittal letters and follow-up communications for the team
• Coordinate scheduling of meetings, depositions, and deadlines using shared calendars and tracking tools
• Assist with compiling responsive documents to subpoenas and related redactions
• Support the legal department with subpoenas and related deadlines

Skills

Paralegal experience

Legal secretary experience

Education

Associate's degree

Certificate

Tools

PACER

Microsoft Office

Adobe Acrobat

Job description

Rimkus is a global engineering and technical consulting firm serving corporations, insurers, law firms, and government agencies. Across life sciences, forensic, construction, built environment, and product development work, the company helps clients solve complex technical challenges with practical expertise and a strong focus on quality, accuracy, and service.

Essential Job Functions

The following duties are representative but not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Receive, organize, log, and maintain client-supplied legal materials including but not limited to pleadings, correspondence, exhibits, and electronic files
• Establish, maintain and accurately track document deadlines, follow up on outstanding materials, and provide status updates to supervising attorneys or project managers
• Ensure chain-of-custody integrity and confidentiality for all client materials

Deposition & Discovery Review and Summarization

• Read, analyze, and prepare concise, accurate summaries of depositions, including witness testimony, exhibits referenced
• Identify any gaps, determine additional materials required, and coordinate with clients
• Review, analyze and prepare concise, accurate summaries of discovery materials including interrogatories, requests for production, requests for admission, and responses thereto

Client & Professional Communications

• Project a professional company image in all email, phone, video, and written communications
• Serve as a responsive and courteous point of contact for law firm clients and manufacturer representatives
• Draft professional correspondence, transmittal letters, and follow-up communications on behalf of the consulting team
• Exercise sound judgment regarding communication urgency, escalating time-sensitive matters promptly
• Track court case status and assist in organizing activities to support case load of more than 100 active cases
• Prepare files for transmission to clients and opposing counsel in preparation for expert witness depositions and trial appearances

General Legal Support

• Coordinate scheduling of meetings, depositions, and deadlines using shared calendars and project tracking tools
• Maintain awareness of applicable legal and procedural rules relevant to client matters
• Communicate with the Legal Department regarding subpoenas received and related deadlines
• Assist with compiling responsive documents to subpoenas, including redactions, as needed

Requirements

• Associate's degree, certificate, or equivalent coursework (legal studies or related work experience preferred)
• Proven experience (minimum five (5) years) as a paralegal, legal secretary, or legal assistant in a law firm, legal department, or legal services firm
• Experience supporting civil litigation matters strongly preferred
• Experience working with manufacturers or product liability matters a plus
• Proficiency with PACER, Microsoft Office Products including Word, Excel, PowerPoint, Access, Outlook, Adobe Acrobat, and various legal related sites
• Eligible to work in the United States
• The Salary Range for this position is $85,000.00 - $105,000.00 and is dependent on education, experience, location and certifications/licensure.

Physical Demands - Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, and crouch. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

Overtime - There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.

Travel Requirements - This position requires up to 5% local travel. Out-of-the-area and overnight travel may also be required.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home