Support Specialist, Human Factors

Rimkus-

Los Angeles (CA)

On-site

USD 50,000 - 60,000

Full time

14 days+

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Benefits offered by this job

Private Healthcare Plan

Pension Plans

Life Assurance

Leave Package

Training & Development

Employee Assistance Programme

Job summary

Rimkus is a global engineering and technical consulting firm seeking a Support Specialist, Human Factors in Los Angeles. The role provides skilled support to the operations group in client services and requires managing client-supplied materials and reviewing depositions and discovery documents.

You will summarize materials for attorneys and project managers, and maintain professional communications with law firms and manufacturers. A paralegal background and 5+ years of experience are preferred.

Qualifications

Associate's degree or equivalent coursework in legal studies.
Minimum five (5) years as paralegal/legal assistant in a law firm or legal dept.
Civil litigation experience strongly preferred.
Experience with manufacturers or product liability is a plus.
Proficiency with PACER, Microsoft Word/Excel/PowerPoint/Access, Acrobat.
Authorized to work in the United States.

Responsibilities

Receive, organize, log, and maintain client-supplied legal materials.
Summarize depositions and discovery materials concisely.
Draft professional correspondence and manage communications with clients.
Coordinate scheduling of meetings, depositions, and deadlines.
Track court case status and support a workload of 100+ active cases.
Prepare files for transmission to opposing counsel for depositions.

Skills

Legal support experience

Communication skills

Deadline management

Education

Associate's degree or equivalent in legal studies

Tools

PACER

Microsoft Office

Adobe Acrobat

Job description

Rimkus is a global engineering and technical consulting firm serving corporations, insurers, law firms, and government agencies. Across life sciences, forensic, construction, built environment, and product development work, the company helps clients solve complex technical challenges with practical expertise and a strong focus on quality, accuracy, and service.

The Support Specialist, Human Factors position is responsible for providing skilled support services to our operations group in client services. The successful candidate will manage client-supplied materials and review and summarize depositions and discovery documents with a focus on work predominantly with law firms and manufacturers. They will serve as professional representatives of the company through written and verbal communications

Essential Job Functions

The following duties are representative but not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Document & Materials Management

Receive, organize, log, and maintain client-supplied legal materials including but not limited to pleadings, correspondence, exhibits, and electronic files.
Establish, maintain and accurately track document deadlines, follow up on outstanding materials, and provide status updates to supervising attorneys or project managers.
Ensure chain-of-custody integrity and confidentiality for all client materials.

Deposition & Discovery Review and Summarization

Read, analyze, and prepare concise, accurate summaries of depositions, including witness testimony, exhibits referenced.
Identify any gaps, determine additional materials required, and coordinate with clients
Review, analyze and prepare concise, accurate summaries of discovery materials including interrogatories, requests for production, requests for admission, and responses thereto.

Client & Professional Communications

Project a professional company image in all email, phone, video, and written communications.
Serve as a responsive and courteous point of contact for law firm clients and manufacturer representatives.
Draft professional correspondence, transmittal letters, and follow-up communications on behalf of the consulting team.
Exercise sound judgment regarding communication urgency, escalating time-sensitive matters promptly.
Track court case status and assist in organizing activities to support case load of more than 100 active cases
Prepare files for transmission to clients and opposing counsel in preparation for expert witness depositions and trial appearances

General Legal Support

Coordinate scheduling of meetings, depositions, and deadlines using shared calendars and project tracking tools.
Maintain awareness of applicable legal and procedural rules relevant to client matters.
Communicate with the Legal Department regarding subpoenas received and related deadlines.
Assist with compiling responsive documents to subpoenas, including redactions, as needed

Associate's degree, certificate, or equivalent coursework (legal studies or related work experience preferred).
Proven experience (minimum five (5) years) as a paralegal, legal secretary, or legal assistant in a law firm, legal department, or legal services firm.
Experience supporting civil litigation matters strongly preferred.
Experience working with manufacturers or product liability matters a plus.
Proficiency with PACER, Microsoft Office Products including Word, Excel, PowerPoint, Access, Outlook, Adobe Acrobat, and various legal related sites
Eligible to work in the United States.

Physical Demands, Overtime, and Travel Requirements

Physical Demands

Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, and crouch. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

Overtime

There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.

Travel Requirements

This position requires up to 5% local travel. Out-of-the-area and overnight travel may also be required.