Support Specialist, Human Factors

Rimkus; Irvine (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Private healthcare

Pension plans

Life insurance

Leave package

Training & development

Counseling program

Job summary

Rimkus is seeking a Support Specialist, Human Factors in Irvine, CA, to provide skilled support to the operations group in client services. The role focuses on handling client-supplied materials and reviewing depositions and discovery documents, primarily for law firms and manufacturers.

Responsibilities include professional client communications, maintaining deadlines, and preparing concise materials for expert depositions and trial appearances.

Qualifications

• Associate degree or equivalent coursework; legal studies or related experience preferred.
• Minimum five years as paralegal, legal secretary, or legal assistant in a law firm or legal dept.
• Experience supporting civil litigation matters preferred.
• Experience with manufacturers or product liability a plus.
• Proficiency with PACER and Microsoft Office suite and Adobe Acrobat.
• Eligible to work in the United States.

Responsibilities

• Document & materials management: organize, log, and maintain client materials; track deadlines; ensure chain-of-custody and confidentiality.
• Deposition & discovery review: prepare concise, accurate summaries of depositions and discovery materials; identify gaps and coordinate with clients.
• Client & professional communications: maintain professional communications; draft correspondence and follow-ups; manage time-sensitive matters.
• General legal support: schedule meetings/deadlines; stay aware of applicable rules; assist subpoenas and document production.

Skills

Legal support

Document management

Communication

Deadline tracking

Education

Associate degree or equivalent

Tools

PACER

Microsoft Office

Adobe Acrobat

Job description

Rimkus is a global engineering and technical consulting firm serving corporations, insurers, law firms, and government agencies. Across life sciences, forensic, construction, built environment, and product development work, the company helps clients solve complex technical challenges with practical expertise and a strong focus on quality, accuracy, and service.

The Support Specialist, Human Factors position is responsible for providing skilled support services to our operations group in client services. The successful candidate will manage client-supplied materials and review and summarize depositions and discovery documents with a focus on work predominantly with law firms and manufacturers. They will serve as professional representatives of the company through written and verbal communications

Essential Job Functions

The following duties are representative but not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Document & Materials Management

• Receive, organize, log, and maintain client-supplied legal materials including but not limited to pleadings, correspondence, exhibits, and electronic files
• Establish, maintain and accurately track document deadlines, follow up on outstanding materials, and provide status updates to supervising attorneys or project managers
• Ensure chain-of-custody integrity and confidentiality for all client materials

Deposition & Discovery Review and Summarization

• Read, analyze, and prepare concise, accurate summaries of depositions, including witness testimony, exhibits referenced
• Identify any gaps, determine additional materials required, and coordinate with clients
• Review, analyze and prepare concise, accurate summaries of discovery materials including interrogatories, requests for production, requests for admission, and responses thereto

Client & Professional Communications

• Project a professional company image in all email, phone, video, and written communications
• Serve as a responsive and courteous point of contact for law firm clients and manufacturer representatives
• Draft professional correspondence, transmittal letters, and follow-up communications on behalf of the consulting team
• Exercise sound judgment regarding communication urgency, escalating time-sensitive matters promptly
• Track court case status and assist in organizing activities to support case load of more than 100 active cases
• Prepare files for transmission to clients and opposing counsel in preparation for expert witness depositions and trial appearances

General Legal Support

• Coordinate scheduling of meetings, depositions, and deadlines using shared calendars and project tracking tools
• Maintain awareness of applicable legal and procedural rules relevant to client matters
• Communicate with the Legal Department regarding subpoenas received and related deadlines
• Assist with compiling responsive documents to subpoenas, including redactions, as needed

Requirements

• Associate's degree, certificate, or equivalent coursework (legal studies or related work experience preferred)
• Proven experience (minimum five (5) years) as a paralegal, legal secretary, or legal assistant in a law firm, legal department, or legal services firm
• Experience supporting civil litigation matters strongly preferred
• Experience working with manufacturers or product liability matters a plus
• Proficiency with PACER, Microsoft Office Products including Word, Excel, PowerPoint, Access, Outlook, Adobe Acrobat, and various legal related sites
• Eligible to work in the United States

Physical Demands, Overtime, And Travel Requirements

Physical Demands

Work is performed primarily in an office setting. Employee is frequently required to stand, walk, sit, climb, bend, balance, stoop, kneel, and crouch. Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

Overtime

There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.

Travel Requirements

This position requires up to 5% local travel. Out-of-the-area and overnight travel may also be required.

Benefits

• Compensation: 50,000-60,000 USD/year
• Private Healthcare Plan
• Pension Plans
• Life Assurance
• Leave Package
• Training & Development
• Employee Assistance Programme - Counseling