Support Coordinator - Finance

Regional Finance; Lake Charles (LA); On-site; USD 22,041 - 30,307; Full time

Job summary

SOWELA in Lake Charles, LA seeks a Property Control Manager within Finance to oversee annual asset inventory, tag assets, monitor transfers, maintain asset database, and coordinate surplus transfers to state agencies.

The role also supports HR scheduling, onboarding, and confidential record handling, while assisting with audits and policy updates for the Finance division.

Qualifications

• Associate’s degree required.
• Three years as an administrative assistant or related function in higher education, HR, or Finance.
• Proficiency with Office 365 apps and Adobe Sign.

Responsibilities

• Coordinate annual asset inventory and maintain asset database.
• Assist HR with scheduling interviews and onboarding tasks.
• Maintain confidentiality of employee and applicant records.
• Prepare routine correspondence, letters, memoranda, and reports.

Skills

Goal setting

Organizational skills

Teamwork

Computer literacy

Communication skills

Math proficiency

Prioritization

Stakeholder relations

Education

Associate’s degree

Bachelor’s degree

Tools

Office 365

Adobe Sign

Job description

Position Information

College: SOWELA

Department: Finance

Type of Appointment: Unclassified - Administrative/Staff

Salary: Starting at $16.00 per hour, based on education and experience

Responsibilities

• Serve as Property Control Manager to coordinate annual asset inventory review, tag assets upon arrival, monitor transfers of moveable property, maintain asset database, and coordinate surplus transfers to Louisiana Property Assistance Agency.
• Maintain thorough knowledge of the division, operational structure, and Vice Chancellor for Finance’s scope of responsibilities, priorities, and commitments.
• Schedule appointments/meetings for the VCF’s Office, maintain a calendar, confirm engagements, make travel arrangements, and request travel reimbursements.
• Note and coordinate commitments made by the VCF and arrange for implementation.
• Determine the importance of matters, prioritize, and take appropriate action.
• Handle a wide variety of situations and conflicts involving the clerical administrative functions of the division of Finance while maintaining confidentiality and managing time sensitive materials.
• Coordinate meetings, prepare agendas, research and monitor pending issues, record and transcribe minutes, and maintain permanent records for VCF’s meetings.
• Assist HR with scheduling interviews and onboarding tasks.
• Maintain confidentiality of employee and applicant records.
• Provide clerical assistance with HR forms, requisitions, and reports.
• Assist using all methods of communication: telephone, fax, email, and personal contact.
• Screens visitors and telephone calls to the HR department.
• Assist Business Office with basic finance-related documentation.
• Prepare routine correspondence, including letters, memoranda, and reports; edit a variety of correspondence, materials, and reports for completeness, accuracy, and adherence to agency standards.
• Assist in researching and preparing audit documents and coordinate audit-related tasks.
• Maintain and update division files.
• Assist with management of Adobe Sign processes for approvals and signatures.
• Assist with project planning, coordination, and tracking for Finance and HR teams.
• Support the implementation of departmental initiatives, ensuring timely completion of deliverables.
• Track and order office supplies for Business Office and HR.
• Assist with confidential matters, attend and record minutes at meetings regarding confidential matters.
• Maintain the Finance department webpage and web‑portal sites.
• Receive and deliver institutional mail daily to the mail room and offices within Business Office and HR.
• Assist Finance divisions with the review of policies to ensure alignment with LCTC and State policies, drafting updated policies for review and implementation by division heads.
• Perform other duties as required.

Required Qualifications

Education: Associate’s degree

Experience: Three years as an administrative assistant or related function in higher education, Human Resources, Finance, or a combination of all.

• Ability to plan and accomplish goals with creativity and latitude.
• Strong organizational skills reflecting the ability to perform and prioritize multiple tasks with attention to detail.
• Teamwork ability on projects.
• Proficiency with standard office equipment and networked computers.
• Proficiency with or ability to become proficient in software, including Office 365 apps and Adobe Sign.
• Clear and effective communication, both orally and written, at all levels.
• Basic mathematical computation skills.
• Planning, organizing, and prioritizing job duties to meet deadlines.
• Maintaining professional working relationships at all levels—students, peers, and executives.

Preferred Qualifications

Education: Bachelor’s degree

Experience: Capital Asset tracking

Benefits

As a member of the Louisiana Community and Technical College System, SOWELA offers an attractive benefits package with retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision), a Tax Saver Flexible Benefits Plan, 14 holidays per year, generous vacation and sick leave, and an Employee Assistance Program. Specific benefits depend on job category, percent effort, and length of employment.

Passing pre‑employment criminal background screen is required as a condition of employment. SOWELA is an equal opportunity/equal access employer and a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.