Support/Administrative

PACIFC ADVISORY SERVICE; Schaumburg (IL); Hybrid; USD 38,000 - 48,000; Full time

Job summary

PACIFC ADVISORY SERVICE is seeking an Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities in a nonprofit setting. The role involves coordinating events, preparing newsletters, and handling a variety of administrative tasks with attention to detail.

The ideal candidate will have strong English and Japanese communication skills, excellent organizational abilities, and experience in customer service or nonprofit work.

Qualifications

• Strong communication and interpersonal skills are required.
• Excellent organizational skills and attention to detail are essential.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in English and native-level Japanese is preferred.

Responsibilities

• Answer phone calls and respond to emails from members and external contacts.
• Maintain member information, payments, and other records in the database.
• Manage office supplies, mail, and general administrative tasks.
• Prepare and distribute a weekly email newsletter.
• Assist with planning and coordinating member, community, and cultural events.
• Support fundraising events and Foundation grant activities.
• Coordinate event invitations, registrations, and attendee lists.
• Assist with meetings and communications with other organizations.
• Write and proofread articles for newsletters and online communications.
• Support weekend events as needed.
• Assist the Executive Director and staff with special projects.

Skills

Strong communication

Excellent organizational skills

Multitasking

Bilingual English/Japanese

Education

Associate degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Hours 9:00 AM-5:00 PM (M-F) Hybrid schedule: approximately 2 days in the office and 3 days remote

Visa Support No

Relocation Covered No

Required Education

Require Travel No

Language Requirements Japanese (Native Level)

Description

A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.

• Answer phone calls and respond to emails from members and external contacts
• Maintain member information, payments, and other records in the database
• Manage office supplies, incoming and outgoing mail, and general administrative tasks
• Prepare and distribute a weekly email newsletter
• Assist with planning and coordinating member, community, and cultural events
• Support fundraising events and Foundation grant activities
• Coordinate event invitations, registrations, and attendee lists
• Assist with meetings and communications with other business and community organizations
• Write and proofread articles and other content for newsletters and online communications
• Support weekend events as needed
• Assist the Executive Director and staff with special projects and other administrative duties

Requirements

• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Strong English and Japanese communication skills; native or native-level Japanese preferred
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Professional and dependable with a positive attitude
• Previous administrative, event coordination, customer service, or nonprofit experience is a plus
• Associate degree or equivalent experience preferred
• Valid driver’s license preferred