Supply Specialist-Materials

Novi Surgery Center LLC; Novi (MI); On-site; USD 52,000 - 70,000; Full time

Job summary

Novi Surgery Center LLC is seeking an Inventory Specialist to ensure necessary equipment and supplies are available for all surgical procedures, maintain par levels, and coordinate with clinical staff and vendors. The role includes sourcing vendors, managing purchase orders, and supporting cost reduction initiatives while upholding confidentiality.

Responsible for consignment management, vendor onboarding, audits with suppliers, and adherence to Novi Surgery Center policies.

Responsibilities

• Ensure supplies for all procedures are available and ready for use.
• Monitor par levels and organize inventory for efficient counting and replenishment.
• Coordinate with vendors; manage purchase orders, invoicing, and supplier communications.
• Maintain confidentiality and follow safety/compliance procedures in daily operations.

Skills

Vendor management

Purchase orders

Par level optimization

Sourcing vendors

Cost reduction

Audits

Confidentiality

Team collaboration

Job description

• This position is accountable for having the necessary equipment and supplies available for all surgical procedures.
• The NSC inventory Specialist demonstrates collaboration with other members of the clinical team to accurately complete work within a timely manner.
• Order supplies and replenishes supply locations upon delivery; ensuring stock rotation, maintains par location labels and organization to facilitate counting; follows-up on back orders and supports identification of substitute products.
• Works with NSC finance as needed to resolve any purchase order problems, credit issues or returns.
• Routinely reviews par levels and works closely with clinical staff and other key individuals to make appropriate adjustments; routinely reviews inventory for slow moving items and participates in returns or opportunities to exchange with other departments or facilities; routinely reviews items with shelf life to ensure first in first out principles; supports established processes for value analysis, product introduction, emergency purchases, returns.
• Actively participates in inventory process improvements; manages consigned products and coordinates regularly scheduled audits with vendors to ensure compliance with Novi Surgery Center policies and procedures around consignment.
• Maintains tracking of expired/obsolete inventory items and submits list of donated products to any charitable organizations we participate in.
• Demonstrates an understanding of the supplies related to the required job duties; assists in daily operations as requested; attends appropriate meetings as requested; maintains good rapport and cooperative relationships.
• Helps to identify problems, offer solutions, and participate in their resolution.
• Maintains the confidentiality of information acquired pertaining to patients, physicians, associates, and visitors to Novi Surgery Center.
• Discusses patient and medical information only among appropriate personnel in private places.
• Assumes responsibility for performance of job duties in the safest possible manner, to assure personal safety and that of coworkers, and to report all preventable hazards and unsafe practices immediately to management.
• Sourcing vendors, competitive bidding, analyzing, and presenting vendor proposals, creating, and maintaining new contracts, and invoicing.
• Preparation and management of all manners of solicitations including Requests for Information and Requests for Quote to suppliers.
• Develop negotiation strategies and assist with formal negotiations (price, delivery, terms).
• Assist with maintenance of compliant agreements, purchase orders and associated document files.
• Support and coordinate program meetings and supplier calls.
• Look for ways to leverage spending to drive cost reduction efforts.
• Assist in creating and managing vendor ratings and metrics.
• Assist with new vendor management supplier onboarding.
• Execute Vendor Management and Supply Chain purchase orders.
• All other duties as assigned up to and including assisting in other departments when needed and where qualified/trained.

Physical Requirements:

• Ability to sit for long periods of time, work in front of a computer monitor and use keyboard for sustained periods of time.
• Able to walk about the department and hospital and lift supplies and equipment up to 25 pounds without assistance.