Supply Specialist-Materials

Novi Surgery Center; Novi (MI); On-site; USD 52,000 - 68,000; Full time

Job summary

Novi Surgery Center is seeking an Inventory Specialist to ensure timely availability of surgical supplies and equipment. You will collaborate with clinical teams to streamline stock levels, manage vendor relations, and oversee purchasing processes.

Responsibilities include evaluating back orders, conducting supplier negotiations, and maintaining compliant procurement records, while supporting daily operations and safety protocols.

Responsibilities

• Ensure equipment and supplies are available for all surgical procedures.
• Collaborate with clinical team to complete work promptly.
• Order supplies, replenish locations, rotate stock, label par locations, and manage back orders or substitutions.
• Coordinate with Finance to resolve purchase order issues and returns.
• Review par levels, optimize inventory, and ensure FIFO for shelf-life items.
• Participate in inventory improvements and audits with vendors.
• Track expired/obsolete inventory and coordinate donations.
• Maintain confidentiality of patient-related information and adhere to safety practices.
• Sourcing vendors, bidding, evaluating proposals, and maintaining contracts and POs.
• Negotiate terms and manage vendor relationships; onboard new vendors.
• Perform other duties and support other departments as needed.

Skills

Vendor management

Sourcing vendors

Purchase orders

Negotiation

Cost reduction

Inventory management

Supply chain

Compliance

Job description

Job Description

• This position is accountable for having the necessary equipment and supplies available for all surgical procedures.
• The NSC inventory Specialist demonstrates collaboration with other members of the clinical team to accurately complete work within a timely manner.
• Order supplies and replenishes supply locations upon delivery; ensuring stock rotation, maintains par location labels and organization to facilitate counting; follows-up on back orders and supports identification of substitute products.
• Works with NSC finance as needed to resolve any purchase order problems, credit issues or returns.
• Routinely reviews par levels and works closely with clinical staff and other key individuals to make appropriate adjustments; routinely reviews inventory for slow moving items and participates in returns or opportunities to exchange with other departments or facilities; routinely reviews items with shelf life to ensure first in first out principles; supports established processes for value analysis, product introduction, emergency purchases, returns.
• Actively participates in inventory process improvements; manages consigned products and coordinates regularly scheduled audits with vendors to ensure compliance with Novi Surgery Center policies and procedures around consignment.
• Maintains tracking of expired/obsolete inventory items and submits list of donated products to any charitable organizations we participate in.
• Demonstrates an understanding of the supplies related to the required job duties; assists in daily operations as requested; attends appropriate meetings as requested; maintains good rapport and cooperative relationships.
• Helps to identify problems, offer solutions, and participate in their resolution.
• Maintains the confidentiality of information acquired pertaining to patients, physicians, associates, and visitors to Novi Surgery Center.
• Discusses patient and medical information only among appropriate personnel in private places.
• Assumes responsibility for performance of job duties in the safest possible manner, to assure personal safety and that of coworkers, and to report all preventable hazards and unsafe practices immediately to management.
• Sourcing vendors, competitive bidding, analyzing, and presenting vendor proposals, creating, and maintaining new contracts, and invoicing.
• Preparation and management of all manners of solicitations including Requests for Information and Requests for Quote to suppliers.
• Develop negotiation strategies and assist with formal negotiations (price, delivery, terms).
• Assist with maintenance of compliant agreements, purchase orders and associated document files.
• Support and coordinate program meetings and supplier calls.
• Look for ways to leverage spending to drive cost reduction efforts.
• Assist in creating and managing vendor ratings and metrics.
• Assist with new vendor management supplier onboarding.
• Execute Vendor Management and Supply Chain purchase orders.
• All other duties as assigned up to and including assisting in other departments when needed and where qualified/trained.

Supply Chain

• This position is accountable for having the necessary equipment and supplies available for all surgical procedures.
• The NSC inventory Specialist demonstrates collaboration with other members of the clinical team to accurately complete work within a timely manner.
• Order supplies and replenishes supply locations upon delivery; ensuring stock rotation, maintains par location labels and organization to facilitate counting; follows-up on back orders and supports identification of substitute products.
• Works with NSC finance as needed to resolve any purchase order problems, credit issues or returns.
• Routinely reviews par levels and works closely with clinical staff and other key individuals to make appropriate adjustments; routinely reviews inventory for slow moving items and participates in returns or opportunities to exchange with other departments or facilities; routinely reviews items with shelf life to ensure first in first out principles; supports established processes for value analysis, product introduction, emergency purchases, returns.
• Actively participates in inventory process improvements; manages consigned products and coordinates regularly scheduled audits with vendors to ensure compliance with Novi Surgery Center policies and procedures around consignment.
• Maintains tracking of expired/obsolete inventory items and submits list of donated products to any charitable organizations we participate in.
• Demonstrates an understanding of the supplies related to the required job duties; assists in daily operations as requested; attends appropriate meetings as requested; maintains good rapport and cooperative relationships.
• Helps to identify problems, offer solutions, and participate in their resolution.
• Maintains the confidentiality of information acquired pertaining to patients, physicians, associates, and visitors to Novi Surgery Center.
• Discusses patient and medical information only among appropriate personnel in private places.
• Assumes responsibility for performance of job duties in the safest possible manner, to assure personal safety and that of coworkers, and to report all preventable hazards and unsafe practices immediately to management.
• Sourcing vendors, competitive bidding, analyzing, and presenting vendor proposals, creating, and maintaining new contracts, and invoicing.
• Preparation and management of all manners of solicitations including Requests for Information and Requests for Quote to suppliers.
• Evaluate quotations/proposals utilizing price/cost analysis techniques.
• Develop negotiation strategies and assist with formal negotiations (price, delivery, terms).
• Assist with maintenance of compliant agreements, purchase orders and associated document files.
• Support and coordinate program meetings and supplier calls.
• Look for ways to leverage spending to drive cost reduction efforts.
• Assist in creating and managing vendor ratings and metrics.
• Assist with new vendor management supplier onboarding.
• Execute Vendor Management and Supply Chain purchase orders.
• All other duties as assigned up to and including assisting in other departments when needed and where qualified/trained.

Physical Requirements

• Ability to sit for long periods of time, work in front of a computer monitor and use keyboard for sustained periods of time.
• Able to walk about the department and hospital and lift supplies and equipment up to 25 pounds without assistance.