Supply Specialist

Kansas State University; Manhattan (KS); On-site; USD 18,000 - 23,000; Full time

Job summary

Kansas State University is seeking a dedicated Supply Specialist to support Housing & Dining Services with purchasing, inventory, warehouse, and material distribution for Facilities Management. You will ensure parts and supplies are available for maintenance teams, oversee storeroom operations, and manage stock levels to meet project deadlines.

The role requires at least one year in a warehouse or storekeeping environment, a valid driver’s license, and familiarity with inventory control

Qualifications

• Requires one year of relevant experience in stores or warehouse operations.
• Valid driver's license is required.
• Proficiency in stock control and order fulfillment.

Responsibilities

• Receive, inspect, and verify materials for quality, quantity, and PO compliance.
• Issue and deliver parts, materials, tools, and supplies to Facilities Management staff.
• Maintain appropriate inventory levels using usage history and projected needs.
• Research and source replacement parts with manufacturers, distributors, and vendors.
• Place orders for stock items and identify new products for future operations.
• Prepare purchase requisitions and related documentation per State purchasing requirements.
• Generate receiving reports, reorder forms, and inventory adjustments.
• Collaborate with trades supervisors to anticipate material needs for projects.
• Perform procurement duties in the supervisor's absence.
• Provide guidance on Microix, Concur, purchasing procedures, and policies.

Skills

Inventory management

Warehouse operations

Microsoft Excel

Driver's license

Forklift operation

Education

High school diploma

Tools

Inventory software

Job description

Supply Specialist

Kansas State University

About This Role

Housing & Dining Services is seeking a detail-oriented and service-focused individual to support the purchasing, inventory, warehouse, and material distribution needs of Facilities Management. This position plays a key role in ensuring that maintenance and housekeeping teams have the parts, materials, tools, equipment, and supplies they need—when they need them. The position helps oversee daily storeroom and warehouse operations while managing an inventory of varied items.

Key Responsibilities

• Receive, inspect, and verify materials for quality, quantity, and compliance with purchase orders.
• Issue and deliver parts, materials, tools, and supplies to Facilities Management staff.
• Maintain appropriate inventory levels using usage history, reorder data, and projected needs.
• Research and source replacement parts for obsolete or specialized equipment by working with manufacturers, distributors, vendors, and sales representatives.
• Place orders for stock items and identify new products that may benefit future maintenance operations.
• Prepare purchase requisitions and related documentation in accordance with State of Kansas purchasing requirements.
• Generate receiving reports, reorder forms, sales reports, inventory adjustments, and other records using inventory control systems.
• Collaborate with trades supervisors and Facilities Management staff to anticipate material needs for planned projects.
• Perform procurement-related duties in the absence of the supervisor.
• Provide guidance to Facilities Management staff on Microix, Concur, purchasing procedures, and applicable policies and regulations.

About Us

Housing and Dining Services is a large, self-operated auxiliary department serving more than 5,000 students that call the K-State campus home. This “home away from home” meets more than the basic needs of students living with us – we provide affordable, safe and engaging accommodations and services for our residents, while finding unique ways to support them in their academic pursuits. We pride ourselves on taking excellent care of our residents, and that is reflected in our recent Princeton Review rankings. The 2025 Princeton Review ranks us #2 Happiest Students, #2 Best Quality of Life, #8 Best College Residence Halls, and #14 Best Campus Food. YOU can help make our residents and guests feel welcome and comfortable!

Worksite Description

This position is On-site. All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications

• Requires one year of relevant experience. Requirements may be met through a combination of education and experience.
• Valid driver's license.

Preferred Qualifications

• High school graduation/GED
• Three years experience in storekeeping
• Proficiency in Microsoft 365, particularly Excel
• Knowledge of materials, equipment and nomenclature used in the building trades.
• Knowledge of occupational hazards and safety precautions.
• Familiarity with inventory control software.
• Ability to accurately transfer/record numerical and alphabetical figures.
• Ability to make basic math computations.
• Ability to communicate verbally in an understandable and tactful manner.
• Ability to compare information and recognize discrepancies.
• Ability to follow written and oral instructions.
• Ability to operate forklift.

Sponsorship Eligibility

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Application Window

Applications close on: October 6, 2026

Anticipated Hiring Pay Range

$13.22 - $16.75 per hour