Supply Specialist

Montgomery County Maryland; Manhattan (KS); On-site; USD 18,000 - 23,000; Full time

Job summary

Kansas State University Housing and Dining Services is seeking a detail-oriented warehouse support role to manage purchasing, inventory, and material distribution for Facilities Management. You will ensure parts and supplies are available when needed, oversee daily storeroom operations, and collaborate with trades staff to forecast material needs for projects.

Minimum qualifications include one year of relevant experience and a valid driver''s license; preferred candidates have storekeeping

Qualifications

• One year of relevant experience or equivalent education.
• Valid driver''s license.
• High school diploma or GED (preferred).
• Three years of storekeeping experience (preferred).
• Proficient in Microsoft 365, especially Excel.
• Knowledge of building trades materials and nomenclature.
• Familiarity with inventory control software.
• Ability to record numbers accurately and perform basic math.
• Ability to follow written and oral instructions.
• Ability to operate forklift.

Responsibilities

• Receive, inspect, and verify materials for quality, quantity, and PO compliance.
• Issue and deliver parts, materials, tools, and supplies to Facilities Management staff.
• Maintain appropriate inventory levels using usage history, reorder data, and projected needs.
• Research and source replacement parts for obsolete or specialized equipment by working with manufacturers, distributors, vendors, and sales representatives.
• Place orders for stock items and identify new products that may benefit future maintenance operations.
• Prepare purchase requisitions and related documentation in accordance with State of Kansas purchasing requirements.
• Generate receiving reports, reorder forms, sales reports, inventory adjustments, and other records using inventory control systems.
• Collaborate with trades supervisors and Facilities Management staff to anticipate material needs for planned projects.
• Perform procurement-related duties in the absence of the supervisor.
• Provide guidance to Facilities Management staff on Microix, Concur, purchasing procedures, and applicable policies and regulations.

Skills

Forklift operation

Verbal communication

Attention to detail

Basic math calculations

Education

High school diploma or GED

Tools

Microsoft Excel

Inventory control software

Microix

Concur

Job description

About This Role

Housing & Dining Services is seeking a detail-oriented and service-focused individual to support the purchasing, inventory, warehouse, and material distribution needs of Facilities Management. This position plays a key role in ensuring that maintenance and housekeeping teams have the parts, materials, tools, equipment, and supplies they need—when they need them. The position helps oversee daily storeroom and warehouse operations while managing an inventory of varied items.

Key Responsibilities

• Receive, inspect, and verify materials for quality, quantity, and compliance with purchase orders.
• Issue and deliver parts, materials, tools, and supplies to Facilities Management staff.
• Maintain appropriate inventory levels using usage history, reorder data, and projected needs.
• Research and source replacement parts for obsolete or specialized equipment by working with manufacturers, distributors, vendors, and sales representatives.
• Place orders for stock items and identify new products that may benefit future maintenance operations.
• Prepare purchase requisitions and related documentation in accordance with State of Kansas purchasing requirements.
• Generate receiving reports, reorder forms, sales reports, inventory adjustments, and other records using inventory control systems.
• Collaborate with trades supervisors and Facilities Management staff to anticipate material needs for planned projects.
• Perform procurement-related duties in the absence of the supervisor.
• Provide guidance to Facilities Management staff on Microix, Concur, purchasing procedures, and applicable policies and regulations.

About Us

Housing and Dining Services is a large, self-operated auxiliary department serving more than 5,000 students that call the K-State campus home. This "home away from home" meets more than the basic needs of students living with us — we provide affordable, safe and engaging accommodations and services for our residents, while finding unique ways to support them in their academic pursuits.
We pride ourselves on taking excellent care of our residents, and that is reflected in our recent Princeton Review rankings. The 2025 Princeton Review ranks us #2 Happiest Students, #2 Best Quality of Life, #8 Best College Residence Halls, and #14 Best Campus Food.
YOU can help make our residents and guests feel welcome and comfortable!

Worksite Description

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires one year of relevant experience. Requirements may be met through a combination of education and experience.
• Valid driver's license.

Preferred Qualifications:

• High school graduation/GED
• Three years experience in storekeeping
• Proficiency in Microsoft 365, particularly Excel
• Knowledge of materials, equipment and nomenclature used in the building trades.
• Knowledge of occupational hazards and safety precautions.
• Familiarity with inventory control software.
• Ability to accurately transfer/record numerical and alphabetical figures.
• Ability to make basic math computations.
• Ability to communicate verbally in an understandable and tactful manner.
• Ability to compare information and recognize discrepancies.
• Ability to follow written and oral instructions.
• Ability to operate forklift.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Application Window

Applications close on: October 6, 2026

Anticipated Hiring Pay Range

$13.22 - $16.75 per hour