Supply Management Specialist

VIVA USA Inc; East Moline (IL); On-site; USD 50,000 - 65,000; Full time

Job summary

VIVA USA Inc is seeking an entry-level Supply Management Specialist I to support sourcing, EPDP, and EOFP processes. You will contribute to cost modeling, spend analysis, and supplier validation within a lower-complexity supply base.

You will work with strategic sourcing to address performance issues, develop Microsoft documents, and support continuous improvements while following formal procedures and authorizations.

Qualifications

• Data collection and analysis experience using preset tools and formats.
• Strong verbal and written communication and documentation skills.
• Ability to plan, organize, and manage multiple tasks in a fast-paced environment.

Responsibilities

• Execute planning activities within a defined framework for low-complexity supply chain.
• Carry out supplier management activities to support others or fulfill role requirements.
• Collate and analyze data independently using standard tools and methods.
• Respond to routine inquiries by following established procedures.
• Conduct analyses and quality tests requiring independent judgement.
• Contribute to reviewing operations and identify continuous improvements.
• Adhere to organizational policies and obtain supervisor authorization for exceptions.
• Resolve complex queries from customers or suppliers and guide with policies.

Skills

Data Collection and Analysis

Verbal Communication

Action Planning

Planning and Organising

Computer Skills

Data Control

Assessment

Review and Reporting

Traffic and Vehicle Planning

Analyse Alternatives and Recommend Sol

Analyse Current State/AS-IS State

Business Case Contribution

Customer-Focused Approach

Define Future State/TO-BE State

In-Depth Questioning

Perform Gap Analysis

Policy and Regulation

Questions Strategically

Reporting

Writing skills

Education

Post-Secondary Non-Tertiary Education

Job description

Supply Management Specialist I - Supply Management

Major Purpose

Provides entry level sourcing, Enterprise Product Delivery Process (EPDP), Enterprise Order Fulfillment Process (EOFP) support to include development and execution/enforcement of strategies and contracts for commodities of lower value and less complexity. Assists with cost models, make vs. buy studies, spend analysis, invoice issue resolution and other data analyses. Works with Strategic Sourcing to address chronic supplier performance issues and/or validation of suppliers during early supplier selection process as part of Enterprise Product Delivery Process (EPDP). Makes use of Achieving Excellence process to manage the supplier's performance. The work requires the exercise of discretion and independent judgement but is reviewed periodically or upon completion.

Major Duties

• Execute, in a supply chain of low complexity, planning activities within a defined framework/system that mainly affect own organization/unit.
• Carry out a range of supplier management activities either to support others or to fulfill the requirements of the role.
• Collate and analyze data using preset tools, methods, and formats. Involves working independently.
• Find the most effective ways to respond to routine functional inquiries. Involves following procedures and precedents.
• Conduct complex analyses, quality tests, and inspections that require a high level of independent judgement.
• Contribute to reviewing existing operations in own area of work, and support in generating new ideas to assist in identifying continuous improvements.
• Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorisation from a supervisor or manager for any exceptions from mandatory procedure.
• Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.
• Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.

Skills, Abilities, Knowledge

• Data Collection and Analysis
• Verbal Communication
• Action Planning
• Planning and Organising
• Computer Skills
• Data Control
• Assessment
• Review and Reporting
• Traffic and Vehicle Planning
• Analyse Alternatives and Recommend Solutions
• Analyse Current State/AS-IS State
• Business Case Contribution
• Customer-Focused Approach
• Define Future State/TO-BE State
• In-Depth Questioning
• Perform Gap Analysis
• Policy and Regulation
• Questions Strategically
• Reporting
• Writing skills

Education

• Post-Secondary Non-Tertiary Education

Work Experience

• Basic experience of simple office / operational systems (4 to 6 months)
• Very limited (0 to 3 months)

What Skills You Need

• Previous experience leading teams or managing projects involving multiple stakeholders and working with cross-functional teams
• Proven ability to collaborate on project teams involving multiple disciplines and facilities to deliver expected results
• Strong interpersonal and facilitation skills to work in a team environment, interacting with design engineers, suppliers and management
• Experience with negotiation and conflict resolution
• Strong verbal and written communication, presentation and documentation skills with multiple levels of the organization
• Proven experience with prioritizing multiple tasks/projects with the ability to shift priorities as needed in a fast-paced environment
• Strong computer skills and systems knowledge, i.e., Word, Excel, PowerPoint

What Makes You Stand Out

• Previous experience in one or more areas of Supply Management, such as: supplier integration, strategic supply management, supplier development, material flow, tactical supply management, scheduling, forecasting or logistics
• Experience using SAP/PDM (workflow)
• Experience analysing data and solving problems to achieve desired results
• Business or engineering degree or equivalent experience
• Sourcing, cost reduction, change management.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status