Supply Chain Sr. Associate

Spectraforce Technologies

Aliquippa (Beaver County)

On-site

USD 70,000 - 100,000

Full time

4 days ago

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Job summary

Spectraforce Technologies is seeking a Supply Chain Sr. Associate for an 18-month, fully on-site assignment in Easton, PA.

The role focuses on inbound/outbound logistics, ERP/SAP coordination, GMP compliance, and collaboration with Langham Logistics and 3PL partners. Candidates should have multiple years of warehouse operations experience, strong Excel/Smartsheet skills, and the ability to manage high-volume data, reconcile WMS-ERP discrepancies, and drive continuous improvement in a regulated

Qualifications

Experience in supply chain or warehouse operations in regulated environments.
Strong ERP experience with SAP or similar systems.
High proficiency with MS Office and data management.

Responsibilities

Develop and monitor inbound/outbound schedules to ensure materials availability.
Manage raw materials receipt tracker and real-time status visibility.
Coordinate weekly outbound schedules and 3PL transportation.
Maintain GMP documentation and data integrity across systems.
Lead cross-functional pursuits with 3PL, QA, procurement, and manufacturing.

Skills

SAP

Smartsheet

Excel

English

GMP

Education

Bachelor's Degree

Master's Degree

Associate's Degree

Tools

Tableau

Power BI

Spotfire

Job description

Job Title: Supply Chain Sr. Associate

Duration

18 Months

Location

Easton, PA 18045

Description

Fully On-site (no remote work) at a raw material warehouse in Easton, PA

This is a 3PL (3rd party logistics) warehouse environment, owned/operated by Langham Logistics.

Schedule

Monday-Friday, 8am-5pm

Overtime

Occasional, approx. once/month, Typically a few hours at a time, Occasional evenings, communicated in advance

Candidate Profile

The ideal candidate brings several years of practical supply chain or warehouse operations experience, including receiving, documentation management, inbound/outbound coordination, and ERP transaction execution-preferably within GMP, biotech, medical device, or other regulated environments. They are technically strong with SAP or similar ERPs, fluent in Smartsheet and Excel, and capable of managing high-volume data with precision and accountability. This individual demonstrates structured problem-solving skills, especially in reconciling discrepancies between WMS and ERP systems, and can articulate clear examples of troubleshooting transactional failures or exceptions. They thrive in evolving, startup-like operational settings, maintain strong communication and documentation habits, and bring a positive, resilient, team-first attitude. On-site reliability is essential for this execution-heavy, hands-on role.

Job Responsibilities

Develop, maintain, and monitor incoming purchase orders and inbound shipment schedules to ensure on-time material availability.
Own and manage the raw materials receipt tracker solution to provide real-time visibility of receipt lifecycle status and quality workflow stages.
Create and coordinate weekly outbound schedule including delivery creation, quantity and inventory status investigation, transportation scheduling, and coordination with 3PL.
Manage all shipping and receiving documentation, ensuring accurate execution of GMP processes, records, and data entry.
Support and execute the on-site operations strategy in partnership with 3PL local leadership, manufacturing sites, planning, and transportation teams.
Lead and oversee integration activities between SAP and LSP systems; prepare and present governance deliverables including monthly dashboards, scorecards, KPIs, and performance metrics.
Lead and/or participate in cross-functional workstreams with 3PL, accounting, corporate systems planning, procurement, master data, pricing and contracting, quality, manufacturing network, supply chain, technical operations, and information systems.
Facilitate timely resolution of quality issues within the 3PL warehouse (e.g., damages, packing list errors, temperature excursions).
Investigate and resolve shipment and ERP exceptions (e.g., incomplete shipments, quantity discrepancies), including ownership and closure of associated quality records.
Drive continuous process improvement through structured project management, root cause analysis, and implementation of corrective and preventive actions.
Provide clear, timely inventory status updates and support complex inventory transactions requiring research, cross-functional coordination, and/or approvals.
Provide end-to-end supply support to the manufacturing network (e.g., troubleshooting issues, setting work priorities, and helping formulate corrective actions) to ensure timely, effective completion of tasks in alignment with company goals and objectives.

Role Primary Objectives

Ensure full adherence to current Good Manufacturing Practices (cGMP) and safety requirements across all relevant operations.
Apply project management skills to support Logistic Service Provider (LSP) integration, stabilization, and ongoing operations.
Champion Operations Excellence initiatives to streamline and continuously improve business processes.
Collaborate closely with the LSP to ensure service level adherence, proactively identifying and implementing performance improvement opportunities.
Lead and/or participate in business decisions impacting US raw materials distribution operations, providing data-driven recommendations.
Ensure compliance with all required training for staff supporting client's business and operations.
Prepare for and support internal and external regulatory inspections and audits.
Lead the development, revision, and lifecycle management of Standard Operating Procedures (SOPs) and related controlled documents.
Interact as needed with the FDA and other governmental inspection agencies, ensuring accurate, professional representation of operations and compliance status.

Basic Job Qualifications

Master's Degree OR

Bachelor's Degree and 2 years of Life Science or Business experience (preferably in the biotechnology or pharmaceutical industry) OR

Associate's Degree and 6 years of Life Science or Business experience (preferably in the biotechnology or pharmaceutical industry) OR

High school diploma/GED and 8 years of Life Science or Business experience (preferably in the biotechnology or pharmaceutical industry)

Minimum Job Requirements

Master's degree or bachelor's Degree and 2 years of Life Science or Business experience (preferably in the biotechnology or pharmaceutical industry)
Associate's degree and 6 years of Life Science or Business experience (preferably in the biotechnology or pharmaceutical industry)
High school diploma/GED and 8 years of Life Science or Business experience (preferably in the biotechnology or pharmaceutical industry)
Fluency in English, both oral and written communication
Excellence in working with MS Office

Preferred Requirements

Ability to learn new tasks, functions, and responsibilities quickly
Continuous improvement mindset
Analytical reasoning and creative problem-solving ability to conceive the solutions of tomorrow
Effective communication and command skills
Excellent project management skills
Good negotiation and facilitation skills
Demonstrated skill to handle multiple responsibilities and priorities simultaneously in a fluid environment with time pressures
General understanding of regulatory guidelines impacting supply (i.e., GxP, SOX)
High attention to detail
Understanding of clinical study conduct
Ability to operate in a team or matrixed environment
Advanced skills using client's systems such as SAP, Microsoft Office Suite,
CDOCS, QMTS, and data visualization software (Tableau, Power BI, Spotfire)
CMIS PMP certification and/or CPIM certification

Basic Qualifications

High school/GED + 2 years work experience OR? Associates and 6 months work experience OR? Bachelors

Top 3 Must Have Skill Sets:

Warehouse Operations knowledge
Supply chain background
GMP/GDP experience

Day to Day Responsibilities:

Develop, maintain, and monitor incoming purchase orders and inbound shipment schedules to ensure on-time material availability.
Own and manage the raw materials receipt tracker solution to provide real-time visibility of receipt lifecycle status and quality workflow stages.
Create and coordinate weekly outbound schedule including delivery creation, quantity and inventory status investigation, transportation scheduling, and coordination with 3PL.
Manage all shipping and receiving documentation, ensuring accurate execution of GMP processes, records, and data entry.
Support and execute the on-site operations strategy in partnership with 3PL local leadership, manufacturing sites, planning, and transportation teams.
Lead and oversee integration activities between SAP and LSP systems; prepare and present governance deliverables including monthly dashboards, scorecards, KPIs, and performance metrics.
Lead and/or participate in cross-functional workstreams with 3PL, accounting, corporate systems planning, procurement, master data, pricing and contracting, quality, manufacturing network, supply chain, technical operations, and information systems.
Facilitate timely resolution of quality issues within the 3PL warehouse (e.g., damages, packing list errors, temperature excursions).
Investigate and resolve shipment and ERP exceptions (e.g., incomplete shipments, quantity discrepancies), including ownership and closure of associated quality records.
Drive continuous process improvement through structured project management, root cause analysis, and implementation of corrective and preventive actions.
Provide clear, timely inventory status updates and support complex inventory transactions requiring research, cross-functional coordination, and/or approvals.
Provide end-to-end supply support to the manufacturing network (e.g., troubleshooting issues, setting work priorities, and helping formulate corrective actions) to ensure timely, effective completion of tasks in alignment with company goals and objectives.