Materials Management Coordinator / Plant Operations

OSE Surgery Center; Birmingham (AL); On-site; USD 52,000 - 76,000; Full time

Job summary

OSE Surgery Center in Birmingham, AL is seeking a Materials Manager to coordinate supply procurement, inventory control, and vendor relations across the facility.

You will streamline processes for implants, consumables, and implants, track lot numbers and expirations, and ensure timely delivery of supplies to ORs and departments.

This role requires strong analytical skills, excellent communication, and the ability to prioritize multiple tasks in a fast-paced surgical environment.

Qualifications

• Minimum 1 year experience in materials management, perioperative services, or ambulatory surgery center operations preferred
• Prior operating room experience preferred
• Knowledge of surgical supplies, implants, inventory systems, and purchasing processes
• Understanding of sterile processing and OR workflow
• Strong organizational and inventory management skills
• Ability to analyze pricing and purchasing trends
• Excellent communication and problem- solving skills
• Computer proficiency including inventory and purchasing
• Ability to prioritize multiple responsibilities in a fast-paced surgical environment

Responsibilities

• Coordinate staff supply requests and maintain accurate inventory across departments
• Track implant inventory, expiration dates, lot numbers, and required documentation
• Process purchase orders and coordinate with vendors to ensure timely deliveries
• Resolve discrepancies, backorders, damaged goods, or invoicing issues
• Support cost containment and pricing analyses to optimize procurement

Skills

Materials management

Perioperative services

Ambulatory surgery center ops

OR workflow

Inventory management

Pricing analysis

Communication

Problem solving

Computer proficiency

Job description

Plant Operations & Facility Systems

• Coordinate and monitor facility infrastructure and utility systems including:
• 1. Air Conditioning and HVAC systems
• 2. Steams Systems
• 3. Boilers
• 4. Medical Oxygen systems
• 5. Instrumentation and Procedure Equipment
• Coordinate preventative maintenance schedules and follow-up activities
• Identify and communicate facility issues requiring corrective action
• Assist in maintaining operational readiness of equipment and systems

Maintenance Coordination

• Serve as the primary point of contact for maintenance-related activities.
• Coordinate repair requests and work orders with internal staff and external service providers
• Work closely with Lillibridge and other contracted vendors to ensure timely completion of maintenance projects and repairs.
• Track maintenance activities and maintain documentation of completed work.

Coordinate and oversee supply ordering for all departments throughout the facility

• Maintain appropriate inventory levels for routine supplies, specialty items, implants, and physician preference items
• Establish, monitor, and adjust par levels based on case volume, utilization trends, and operational needs
• Prepare and process purchase orders accurately and timely
• Receive incoming shipments and verify packing slips against purchase orders and delivered items
• Resolve discrepancies involving orders, backorders, damaged goods, or invoicing issues
• Research vendors and pricing to obtain quality products at the most cost-effective pricing
• Compile purchasing and inventory data and accurately enter in computer systems

INVENTORY CONTROL/ SUPPLY DISTRIBUTION

• Maintain organized storage areas and ensure inventory is properly rotated and secured
• Track and manage implant inventory, expiration dates, lot numbers, and required documentation
• Distribute supplies throughout the facility to ensure departments remain stocked and operational
• Conduct routine inventory counts and audits
• Monitor for shortages and proactively replenish critical supplies
• Assist with annual inventory and inventory reconciliation

EQUIPMENT MANAGEMENT

• Coordinate equipment repairs and maintenance with vendors/service providers
• Troubleshoot equipment concerns and initiate repair requests
• Evaluate equipment replacement/repair needs
• Coordinate procurement of new equipment and ensure proper documentation and setup
• Track preventative maintenance and service records

STAFF SUPPORT / COMMUNICATION

• Respond to staff supply requests in a timely manner
• Address concerns or complaints related to supplies or equipment
• Collaborate with staff and physicians to identify supply and equipment needs
• Communicate effectively with departments regarding backorders, substitutions, or delays.
• Support process improvement initiatives related to supply utilization and cost containment

COMPLIANCE / QUALITY

• Maintain records related to implants, equipment, and purchasing in accordance with regulatory requirements
• Ensure compliance with facility policies and accreditation standards
• Support readiness for regulatory inspections

Qualifications

• Minimum 1 year of experience in materials management, perioperative services, or ambulatory surgery center operations preferred
• Prior operating room experience preferred
• Knowledge of surgical supplies, implants, inventory systems, and purchasing processes
• Understanding of sterile processing and OR workflow
• Strong organizational and inventory management skills
• Ability to analyze pricing and purchasing trends
• Excellent communication and problem- solving skills
• Computer proficiency including inventory and purchasing
• Ability to prioritize multiple responsibilities in a fast-paced surgical environment

PHYSICAL REQUIREMENTS

• Ability to stand and walk for extended periods
• Ability to lift and move supply boxes/equipment as needed
• Ability to bend, reach, push, and pull or lift up to 100 pounds
• Ability to work in clinical and storage environments

Requirements

• Monday - Friday 8:30a-5:00
• OR Support when available