Supply Chain Inventory Coordinator

St. Charles Health System; Prineville (OR); On-site; USD 45,000 - 65,000; Full time

Job summary

St. Charles Health System is seeking a Supply Chain Inventory Coordinator to ensure inventory accuracy in the Bend main warehouse and additional locations. The role focuses on skilled Workday processes, cycle counting, and maintaining medical supplies and implants for clinical teams.

Key duties include auditing Workday inventories, managing vendor relationships for perioperative supplies, and training staff on inventory management within Workday. Healthcare experience is preferred.

Qualifications

• High school diploma or GED is required.
• Associates or Bachelor's degree in Supply Chain, Business, Accounting, or related field is preferred.

Responsibilities

• Oversee inventory accuracy in assigned location(s).
• Coordinate and execute cycle count processes.
• Investigate inventory discrepancies and reduce waste or killed items to zero.
• Ensure Workday accuracy and address inventory faults or accounting errors.
• Perform daily physical inventory and audits to prevent stock outs.
• Maintain organized storage, labeling, and rotation of products.
• Support policy updates and process improvements within the department.
• Train Supply Chain Technicians on Workday inventory practices.

Skills

Inventory control

Workday processes

Cycle counts

Reporting

Vendor management

Confidential handling

Lean principles

Education

High school diploma or GED

Associates or Bachelor's in related field (preferred)

Tools

Workday

Job description

The Supply Chain Inventory Coordinator provides a deep understanding of Workday processes and functions to assure inventory accuracy in the Bend main warehouse and any other assigned location(s), auditing Workday inventory function for operations, and contributing to standard work. This position provides accurate and timely handling of medical supplies and materials to assure clinical teams have all supplies necessary for patient care. The Supply Chain Inventory Coordinator is responsible for managing implant inventories, managing highly regulated human tissues with accurate tracking, coordination of vendor relationships for PeriOp specialty supplies for surgical cases, and vendor management. This position does not directly manage other caregivers.

Essential Functions And Duties

• Responsible for oversight of inventory accuracy in assigned location(s).
• Coordinates and executes the cycle count process.
• Manages investigation of inventory problems, including killed items, receipts, inventory put aways, and stock transfers with the goal to reduce killed items to zero.
• Responsible for Workday accuracy. Assesses Supply Chain Technician use of Workday and escalates behaviors or practices that contribute to inaccuracy.
• Completes Workday audits and makes adjustments to items that cause the inventory to fault or cause accounting errors.
• Responsible for daily physical inventory assessment and inventory walks to assure orders are generated correctly and prevent stock outs.
• Responsible for efficient storage and handling, maintains labels in these locations, stocks supplies in an organized and professional manner and always rotates product.
• Assists leadership with department process improvements and helps create and update policies and procedures.
• Trains Supply Chain Technicians with inventory management methodology within Workday.
• Provides reporting on supply utilization, ordering trends and standardization.
• Maintains and updates Min/Max levels on all inventoried items and adjusts based on usage.
• Provides swing shift leadership direction as needed.
• Seeks savings opportunities through standardization and inventory control practices.
• Maintains productive relationships with buyers for purchases, returns and item backorder information.
• Maintains files (paper and computer) and quality manuals, as assigned.
• Supports the vision, mission and values of the organization in all respects.
• Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm,
• functioning as a champion of change.
• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• May perform additional duties of similar complexity within the organization, as required or assigned.

Education

• Required: High school diploma or GED.
• Preferred: Associates or Bachelor's Degree in Supply Chain, Business, Accounting, or related field.

Licensure/Certification/Registration

• Required: Valid Oregon driver's license and ability to meet SCHS driving requirements.
• Preferred: N/A

Experience

• Required: Three (3) years of increasing responsibility in Supply Chain or related field. One (1) year inventory management.
• Preferred: Previous healthcare experience. Two (2) years acting as a lead or supervisor. Two (2) years experience in healthcare supply chain.