Supply Chain Coordinator: Impactful Procurement & Ops

maryfreebed; Grand Rapids (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Mary Free Bed is seeking a Purchasing & Supply Chain Coordinator to manage procurement, distribution, and inventory across the care continuum. You will place cost-effective purchase orders, oversee vendor relationships, and support product evaluations to ensure timely delivery of supplies and equipment.

This role collaborates with clinical teams and internal departments to optimize purchasing processes, reconcile invoices, and manage budgets within the organization’s GPO framework.

Responsibilities

• Generate and submit accurate purchase orders using purchasing systems in a timely and efficient manner.
• Evaluate vendor quotations to ensure Mary Free Bed receives the most competitive pricing before order placement.
• Coordinate and communicate the distribution of materials across the care continuum.
• Maintain appropriate inventory levels to support operational needs.
• Reconcile coded invoices and post batches promptly, adhering to established payment terms.
• Review invoices for contract compliance and pricing accuracy prior to posting.
• Leverage Mary Free Bed's Group Purchasing Organization (GPO) to optimize vendor pricing and supply agreements.
• Collaborate with vendor representatives to evaluate products and equipment and identify workflow improvements.
• Monitor departmental expenditures and ensure alignment with monthly and annual budget targets.
• Manage equipment repairs in accordance with the Biomedical Electrical Equipment Program and vendor protocols to ensure timely resolution.
• Partner with internal departments to develop training and education initiatives that enhance clinical compliance with chargeable products.
• Oversee chargeable product inventory and regularly review pricing to ensure internal compliance.
• Research new products and equipment, coordinate vendor demonstrations, and organize in-service training sessions as requested by leadership.
• Work with interdisciplinary teams to manage the movement and storage of supplies and equipment, following the Furniture, Fixtures, and Equipment (FFE) process.
• Provide support to Supply Chain Assistants, Specialists, and fellow Coordinators as needed.
• Contribute to the development and refinement of operational policies and procedures related to Supply Chain functions.
• Perform additional duties as assigned to support departmental and organizational goals.

Skills

Procurement

Vendor management

Inventory control

Invoice reconciliation

Purchasing systems

Tools

Purchasing systems

Job description

Mary Free Bed is seeking a Purchasing & Supply Chain Coordinator to manage procurement, distribution, and inventory across the care continuum. You will place cost-effective purchase orders, oversee vendor relationships, and support product evaluations to ensure timely delivery of supplies and equipment.

This role collaborates with clinical teams and internal departments to optimize purchasing processes, reconcile invoices, and manage budgets within the organization’s GPO framework.