Purchasing and Supply Chain Coordinator

Mary Free Bed; Grand Rapids (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Mary Free Bed, a not-for-profit rehabilitation hospital, is seeking a Purchasing & Supply Chain Coordinator to manage procurement, inventory, and vendor relations across inpatient and outpatient services. The role focuses on cost-effective purchasing, invoice reconciliation, and collaboration with clinical teams to drive efficiency and fiscal responsibility.

The coordinator will handle purchase orders, supplier negotiations, and participate in continuous improvement initiatives to support Mary

Qualifications

• Bachelor’s degree in Materials Management, Supply Chain, Business or relevant field required.
• Strong organizational and problem-solving skills with high attention to detail.
• Clear and effective verbal and written communication.
• Ability to make independent decisions and maintain confidentiality.
• Flexible schedule including weekends; comfortable working with diverse teams.
• Proficient computer skills and familiarity with purchasing systems.

Responsibilities

• Generate and submit accurate purchase orders in a timely manner.
• Evaluate vendor quotations for competitive pricing before ordering.
• Coordinate distribution of materials across the care continuum.
• Maintain appropriate inventory levels to support operations.
• Reconcile invoices and post batches; ensure contract pricing accuracy.
• Leverage GPOs to optimize vendor pricing and supply agreements.
• Collaborate with vendors to evaluate products and drive workflow improvements.
• Monitor expenditures and align with monthly/annual budgets.

Skills

Organization

Problem-solving

Verbal communication

Written communication

Independent decision-making

Confidentiality

Flexibility

Interpersonal skills

Weekend availability

Computer skills

Education

Associate degree in Materials Management

Bachelor’s degree preferred

Job description

Mary Free Bed Summary

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership, to clinicians and care providers. Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes. The growing Mary Free Bed Network provides patients throughout the system with access to our unique standard of care.

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition. Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Purchasing & Supply Chain Coordinator serves as a critical link between the Supply Chain department, clinical teams, and vendors, overseeing the procurement, distribution, and inventory of essential supplies and equipment. This role is responsible for placing cost-effective purchase orders, managing vendor relationships, supporting product evaluations, and ensuring timely delivery across the care continuum. Additionally, the Coordinator handles invoice reconciliation, batch posting, and compliance with payment terms, while collaborating with internal teams to drive operational efficiency, maintain fiscal responsibility, and support continuous improvement across all supply chain functions.

Essential Job Responsibilities

• Generate and submit accurate purchase orders using purchasing systems in a timely and efficient manner.
• Evaluate vendor quotations to ensure Mary Free Bed receives the most competitive pricing before order placement.
• Coordinate and communicate the distribution of materials across the care continuum.
• Maintain appropriate inventory levels to support operational needs.
• Reconcile coded invoices and post batches promptly, adhering to established payment terms.
• Review invoices for contract compliance and pricing accuracy prior to posting.
• Leverage Mary Free Bed’s Group Purchasing Organization (GPO) to optimize vendor pricing and supply agreements.
• Collaborate with vendor representatives to evaluate products and equipment and identify workflow improvements.
• Monitor departmental expenditures and ensure alignment with monthly and annual budget targets.
• Manage equipment repairs in accordance with the Biomedical Electrical Equipment Program and vendor protocols to ensure timely resolution.
• Partner with internal departments to develop training and education initiatives that enhance clinical compliance with chargeable products.
• Oversee chargeable product inventory and regularly review pricing to ensure internal compliance.
• Research new products and equipment, coordinate vendor demonstrations, and organize in-service training sessions as requested by leadership.
• Work with interdisciplinary teams to manage the movement and storage of supplies and equipment, following the Furniture, Fixtures, and Equipment (FFE) process.
• Provide support to Supply Chain Assistants, Specialists, and fellow Coordinators as needed.
• Contribute to the development and refinement of operational policies and procedures related to Supply Chain functions.
• Perform additional duties as assigned to support departmental and organizational goals.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Associate’s degree in Materials Management, Supply Chain, Business or other relevant degree required
• Demonstrated organization and problem-solving skills to independently manage multiple projects simultaneously, with exceptional accuracy and attention to detail.
• Clear and effective verbal and written communication skills.
• The competence to make independent decisions as well as preserve the confidentiality of special matters.
• Flexibility and ability to interact with all populations, including health professionals, staff, patients, families, and vendors.
• Available to work a flexible schedule including weekends.
• Computer skills.

Preferred Job Qualifications

• Bachelor’s degree in Materials Management, Business or other relevant degree preferred
• Basic Life Support (BLS) certification
• Previous experience working in healthcare

Physical Requirements for Essential Job Qualification Levels

None (No specific requirements) Occasionally (Less than 1/3) Frequently (1/3 to 2/3) Majority (More than 2/3) Remain in a stationary position: Frequently Traverse or move around work location: Frequently Use keyboard: Frequently Operate or use department specific equipment: Occasionally Ascend/Descend equipment or ladder: None Position self to accomplish the Essential Functions of the role: Occasionally Receive and communicate information and ideas for understanding: Frequently Transport, position, and/or exert force: Up to 10 pounds: Occasionally Up to 25 pounds: Occasionally Up to 50 pounds: Occasionally Up to 75 pounds: _____ More than 100 pounds: _____ Other weight: Up to___ pounds _____ Other: _____

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [e-mail].

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.

At Mary Free Bed, we work towards putting everybody in motion. Fueled by our passion for innovative, integrated rehabilitation care, our teams work together to elevate everyone’s potential. Whether you’re here to ensure a safe environment at our hospitals, provide clinical care or help our patients navigate their next appointment, we’re united by the same mission: to restore hope and freedom through rehabilitation. Everyone plays an integral role in defining a better future for ourselves, our patients, and our communities.

You included.