Supply Chain Coordinator

Sterling Site Access Solutions LLC; Phoenix (IL); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

HSA & FSA options

Life insurance

Disability insurance

Pet insurance

Paid time off

401k with employer contribution

Job summary

Sterling Site Access Solutions, LLC in Phoenix, IL is seeking a Supply Chain Coordinator to handle transactional and administrative tasks across procurement, inventory control, production, receiving, and Accounts Payable.

You will manage NAV/Navision transactions, create purchase orders, track open orders, resolve discrepancies, and communicate shortages or delivery risks to internal teams, ensuring material availability and accurate records.

Qualifications

• High school diploma or GED required.
• One year of admin, purchasing, inventory, receiving, production control, supply chain or manufacturing experience preferred.
• Experience entering and maintaining transactions in an ERP/MRP system; NAV/Navision preferred.
• Working knowledge of Microsoft Office applications, including Excel, Outlook, and Word.

Responsibilities

• Maintain accurate and timely supply chain transactions and supporting documentation in NAV/Navision across purchasing, receiving, inventory, and production.
• Create and maintain purchase orders based on approved requests and replenishment needs; verify item numbers, quantities, pricing, terms, and delivery dates.
• Track open purchase orders and inbound shipments; follow up, expedite, or escalate late or at-risk deliveries.
• Coordinate with Receiving to process receipts and resolve discrepancies involving purchase orders, packing slips, quantities, damaged material, or incorrect items.
• Create production orders and post material consumption, production output, and related journals in NAV/Navision.
• Create and process inventory transfers, approved adjustments, and other stock movements with traceable documentation.
• Support cycle counts and inventory audits; research variances and coordinate corrections with appropriate departments.
• Support Accounts Payable by maintaining purchasing/receiving records and resolving PO/receipt/invoice matching discrepancies.

Skills

Purchasing processes

Inventory control

Production transactions

Attention to detail

English communication

Time management

Education

High school diploma or GED

Tools

Microsoft Dynamics NAV/Navision

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Supply Chain Coordinator

Full Time Admin Support Phoenix, IL, US

Salary Range: $25.00 To $31.00 Hourly

Company Description: Sterling Site Access Solutions, LLC is a national vertically integrated site access service provider to the North American Energy Infrastructure Marketplace. An Illinois based company, with facilities located across the country, including regional construction offices, distribution centers and world class manufacturing facilities. As a data driven company, Sterling provides complete turnkey ground protection products and services to the transmission & distribution, renewables, civil and oil & gas markets. Sterling is committed to developing our employees, providing best in class customer service and being responsible stewards of the environment.

Position Summary: The Supply Chain Coordinator provides transactional and administrative support across procurement, inventory control, production, receiving, and Accounts Payable. This position is responsible for completing accurate and timely transactions in Microsoft Dynamics NAV/Navision, including purchase orders, receipts, inventory transfers, production orders, material consumption, and finished goods output. The role monitors open orders and inbound deliveries, maintains supporting documentation, resolves routine discrepancies, and communicates material shortages or delivery risks to suppliers and internal stakeholders. The Supply Chain Coordinator helps ensure material availability, inventory accuracy, and uninterrupted production.

Essential Functions:

• Consistently demonstrate commitment to and support for the Sterling Vision, Mission, values, policies, and procedures.
• Perform all work in accordance with applicable safety, quality, financial control, and company requirements.
• Maintain accurate and timely supply chain transactions and supporting documentation in Microsoft Dynamics NAV/Navision across purchasing, receiving, inventory, and production.
• Create and maintain purchase orders based on approved requests and replenishment needs; verify item numbers, quantities, pricing, terms, and required delivery dates.
• Obtain supplier acknowledgements, track open purchase orders and inbound shipments, and follow up, expedite, or elevate late or at-risk deliveries.
• Coordinate with Receiving to process receipts and resolve discrepancies involving purchase orders, packing slips, quantities, damaged material, or incorrect items.
• Create production orders and accurately post material consumption, production output, and related journals in NAV/Navision (ERP).
• Create and process inventory transfers, approved adjustments, and other stock movements while maintaining traceable documentation.
• Support cycle counts and inventory audits; research variances, identify transaction issues, and coordinate corrections with the appropriate departments.

Support Accounts Payable by maintaining complete purchasing and receiving records and helping resolve purchase order, receipt, and invoice matching discrepancies.

• Promptly communicate material shortages, delivery risks, inventory discrepancies, and transaction errors to Operations, Project Administration, suppliers, Accounts Payable, and other stakeholders as appropriate.
• Maintain organized electronic and paper records in accordance with document retention requirements and internal controls.
• Identify recurring transaction errors and process inefficiencies, and participate in standard work, corrective action, and Continuous Improvement activities within the area of responsibility.
• Perform other duties and projects as assigned.

Skills:

Working knowledge of basic purchasing, receiving, inventory, and production transaction processes.

• Ability to perform basic business math and accurately compare and reconcile quantities, costs, dates, and supporting documents.
• Ability to interpret purchase orders, packing slips, bills of lading, inventory records, production documents, and other supporting documentation.
• Ability to identify and distinguish between product, material, and inventory types.
• Excellent attention to detail, organization, follow-through, recordkeeping, and data-entry accuracy.
• Ability to prioritize multiple requests, meet deadlines, and work effectively in a fast-paced manufacturing environment.
• Ability to investigate discrepancies, ask appropriate questions, identify supporting information, and coordinate issues through resolution.
• Ability to recognize and promptly elevate material shortages, late deliveries, receiving discrepancies, and transaction errors that may affect operations.
• Ability to communicate effectively in English, both orally and in writing, with strong interpersonal and internal customer-service skills.
• Ability to work independently while collaborating effectively with Supply Chain, Operations, Receiving, Project Administration, Accounts Payable, and suppliers.
• Ability to follow established procedures, maintain appropriate documentation, and handle confidential or commercially sensitive information responsibly.
• Ability to learn new systems, processes, product information, and transaction requirements as business needs evolve.

Minimum Qualifications:

• High school diploma or GED is required.
• One (1) year of administrative, purchasing, inventory, receiving, production control, supply chain, or manufacturing experience is preferred.
• Experience entering and maintaining transactions in an ERP/MRP system is required; Microsoft Dynamics NAV/Navision experience is strongly preferred.
• Working knowledge of Microsoft Office applications, including Excel, Outlook, and Word

Benefits include:

• Spending Accounts: H.S.A. and F.S.A. options.
• Voluntary Benefits: Life, Disability, Pet
• Paid Time Off: Holidays, Vacation, Personal, Parental
• 401k with 3% Employer Contribution

Hourly Range: $25 - 31 per hour dependent upon experience, and qualifications.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this position.

EEO Statement: Sterling Site Access Solutions, LLC ( "Sterling " ) is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at Sterling are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations where we operate.