Supply Chain Contract Administrator

XML International; Norco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading supply chain firm in California is seeking a detail-oriented individual for a mid-senior level role in contract administration. The successful candidate will support two Supply Chain teams by managing contracts, facilitating onboarding, and maintaining documentation. This full-time position requires excellent organizational and communication skills, as well as proficiency in MS Office and procurement platforms. Join a fast-paced team and make a meaningful impact in the operational execution of supply chain processes.

Qualifications

• Experience in supply chain, procurement, or contract administration.
• Strong organizational skills and ability to manage multiple work streams.
• Comfort working in a fast-paced, onsite team environment.

Responsibilities

• Prepare, review, and manage contracts in line with organizational standards.
• Monitor compliance and maintain accurate documentation and reporting.
• Facilitate contractor onboarding to ensure timely, compliant setup.
• Support Accounts Payable with invoice resolution and approvals.

Skills

Supply chain

Procurement

Contract administration

Organizational skills

Communication skills

MS Office

Tools

Contracting platforms

Job description

Direct message the job poster from XML International

If you have experience supporting supply chain processes and enjoy keeping contracts, onboarding, and documentation under control, this role places you at the heart of operational execution within a high-performance environment.

You’ll support two Supply Chain teams across several work streams — enabling them to stay focused on strategic delivery while you manage the operational backbone.

What You’ll Do

• Prepare, review, and manage contracts in line with organizational standards.
• Monitor compliance and maintain accurate documentation and reporting.
• Facilitate contractor onboarding to ensure timely, compliant setup.
• Assist with competitive sourcing exercises (RFPs, RFQs) and evaluation processes.
• Support Accounts Payable with invoice resolution, approvals, and record accuracy.
• Coordinate team scheduling, meetings, calendars, and administrative needs.
• Enhance workflows through collaboration and process improvements.
• Maintain strict confidentiality and ensure alignment with compliance, safety, and policy requirements.

What You Bring

• Experience in supply chain, procurement, or contract administration.
• Strong organizational skills and ability to manage multiple work streams.
• Comfort working in a fast-paced, onsite team environment.
• Excellent communication and documentation skills.
• Proficiency with MS Office and contracting/procurement platforms.

Nice to Have

• Experience with competitive sourcing processes.
• Familiarity with Accounts Payable workflows.
• Background supporting multiple teams simultaneously.

If you’re detail-oriented, reliable, and energized by operational coordination in a dynamic supply chain environment, this role offers a meaningful impact and strong visibility.

You can apply directly through the link in this post. Shortlisted candidates will be contacted.

Let’s take it one step at a time — upward. 🚀

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Supply Chain

Industries

• Oil and Gas