Supply Chain Analyst

Automatic Data Processing, Inc.; Woodridge (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Inventus Power, a global leader in advanced battery systems, seeks a Supply Chain Analyst in Woodridge, IL. The role supports sourcing by preparing quotes, onboarding suppliers in the ERP system, and managing supplier data, while ensuring compliance and timely administration.

You will work with buyers and engineers on NPI programs and supplier setup, driving cost-efficiency and accuracy across supplier records, with emphasis on ITAR and quality documentation.

Qualifications

• Associate’s or Bachelor’s degree in supply chain, Business, Engineering, or related field, or equivalent experience.
• 1-3 years of sourcing, purchasing, procurement, or supply chain support experience, ideally in manufacturing or electronics.
• Working knowledge of an ERP/MRP system, including vendor and item master data.
• Strong attention to detail and the discipline to keep records accurate and audit-ready.
• Clear written and verbal communication with suppliers and internal teams.
• Ability to manage many open items with competing deadlines.

Responsibilities

• Prepare quotes and RFQs with BOMs, drawings, specifications, and target volumes for NPI.
• Track quote responses, follow up on due dates, and build side-by-side quote comparisons covering price, MOQ, lead time, tooling, freight, and terms.
• Maintain quote history and cost data in a consistent format for traceability.
• Run new-supplier onboarding: collect W-9/tax forms, banking details, insurance certificates, NDAs, supplier agreements, and payment terms.
• Create and maintain supplier records in QAD and coordinate with Finance/AP on vendor setup.
• Submit pro forma formats to accounts payable for review/entry.
• Set up item-supplier cross-references and coordinate item data with Windchill.
• Audit supplier master data periodically for duplicates, inactive vendors, and expired documents.
• Release a supplier for orders only when required quality and admin items are complete.
• Support ITAR, export-control, and trade-compliance documentation requirements.
• Coordinate with Quality on supplier approval and ASL status.
• Maintain item masters, BOM data, and price/lead-time updates in ERP.
• Support PO creation, confirmation, expedite, and change orders; reconcile supplier acknowledgments.
• Resolve PO, receiving, and invoice discrepancies; maintain SOPs and templates.
• Report weekly on open quotes, onboarding status, supplier on-time delivery, and lead-time risk.
• Analyze spend, price variance, and supplier performance to support sourcing decisions.
• Monitor single-source parts and obsolescence alerts; elevate risks early.
• Partner with Engineering, Quality, Operations, Finance, and Buyers to keep NPI and production sourcing on schedule.

Skills

Attention to detail

Communication

Time management

Education

Associate’s or Bachelor’s degree in supply chain, Business, Engineering, or related field, or equivalent experience

Tools

QAD ERP

Windchill PLM

Power BI

Job description

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Supply Chain Analyst

Warehouse Full Time Woodridge, IL, US

2 days ago Requisition ID: 1119

Salary Range: $60,000.00 To $75,000.00 Annually

About Us

Inventus Power is a global leader in advanced battery systems that specializes in designing and manufacturing high-quality, reliable, and innovative power systems for a broad range of portable, motive, and stationary applications. We are a US based company headquartered in Woodridge, Illinois and have a global presence that extends across four continents with five manufacturing facilities, three engineering technical centers, a multi-tiered sales service channel, and 3,000+ employees. For over 60 years, Inventus Power has been addressing the rapidly expanding power demands of a changing world through technology and engineered solutions. We continue to invest in our people and processes, while enhancing our products and capabilities in order to create a safer, smarter, and more sustainable battery-powered world.

We are an ITAR facility and hire only U.S. persons who are defined as U.S. citizens or green card holders.

What You’ll Do

Sourcing / Supply Chain Analyst – Role supports the sourcing team by preparing quotes, setting up and onboarding suppliers in the ERP system, issuing supplier quality checklists, and ensuring all supplier and purchasing administration is accurate, compliant, and on time. The role keeps sourcing activity moving, including new product introduction (NPI) programs, so buyers and engineers can focus on negotiation and strategy.

Responsibilities (Including other duties as assigned)

Quoting & RFQ Support

• Prepare and issue RFQs to approved and prospective suppliers using BOMs, drawings, specifications, and target volumes, including prototype, pilot, and production quantities for NPI.
• Track quote responses, follow up on due dates, and build side-by-side quote comparisons covering piece price, MOQ, lead time, tooling, freight, and payment terms.
• Maintain quote history and cost data in a consistent format so pricing is traceable and reusable.
• Flag outliers, gaps, and cost-saving opportunities to Sourcing and Engineering for review and decision.

Supplier Setup & Onboarding

• Run new-supplier onboarding: collect W-9/tax forms, banking details, insurance certificates, NDAs, supplier agreements, and payment terms.
• Create and maintain supplier records in QAD (contacts, payment terms, Incoterms, currency, lead times, approved status) and coordinate with Finance/AP on vendor setup.
• Submit pro forms formats to accounts payable to review/entry.
• Set up item-supplier cross-references, price breaks, and approved manufacturer lists; coordinate item data with Windchill where applicable.
• Audit supplier master data periodically for duplicates, inactive vendors, and expired documents. (CEBOS)

Quality & Compliance Coordination

• Send supplier quality checklists, questionnaires, and PPAP/FAI requirements; track returns to completion and escalate delays.
• Collect and file certifications (ISO 9001, RoHS/REACH, conflict minerals, country of origin, etc.) and For new suppliers only on initial entry
• Release a supplier for orders only when all required quality and administrative items are complete.
• Support ITAR, export-control, and trade-compliance documentation requirements for supplier onboarding.
• Coordinate with Quality on supplier approval, corrective action requests, and Approved Supplier List (ASL) status.

Purchasing & Administrative Support

• Maintain item masters, BOM sourcing data, and price/lead-time updates in QAD.
• Support PO creation, confirmation, expedite, and change orders; reconcile supplier acknowledgments against PO terms.
• Resolve PO, receiving, and invoice discrepancies with Purchasing, Receiving, and AP.
• Keep supplier files and shared trackers organized and audit-ready; maintain SOPs and templates.
• Report weekly on open quotes, onboarding status, supplier on-time delivery, and lead-time risk.
• Analyze spend, price variance, and supplier performance to support sourcing decisions.
• Monitor single-source parts, long-lead items, and obsolescence alerts, and elevate risks early.

Cross-Functional Collaboration

• Partner with Engineering, Quality, Operations, Finance, and Buyers to keep NPI and production sourcing activities on schedule.
• Act as the administrative point of contact for suppliers on quotes, documentation, and onboarding status.

How Success Is Measured

• RFQ turnaround (request to quote comparison): [3 business days or less].
• New-supplier setup completed with all required documents: [5 business days or less].
• Quality checklists returned and filed before first PO: 100%.
• Weekly sourcing status report delivered on time: 100%.

What You Will Need

• Associate’s or Bachelor’s degree in supply chain, Business, Engineering, or related field, or equivalent experience.
• 1-3 years of sourcing, purchasing, procurement, or supply chain support experience, ideally in manufacturing or electronics.
• Working knowledge of an ERP/MRP system, including vendor and item master data.
• Strong attention to detail and the discipline to keep records accurate and audit-ready.
• Clear written and verbal communication with suppliers and internal teams.
• Ability to manage many open items with competing deadlines.

Preferred Qualifications

• Experience with QAD (ERP) and Windchill (PLM).
• Experience reading BOMs and engineering drawings.
• Familiarity with supplier quality requirements (ISO 9001, PPAP/FAI, RoHS/REACH).
• Knowledge of Incoterms, payment terms, and import/export basics.
• APICS CSCP/CPIM or ISM certification (or working toward one).
• Experience with Power BI or similar reporting tools.
• Manufacturing industry experience (electronics, medical devices, automotive, industrial, or consumer).

Inventus Power is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.