Supply Chain Analyst

AdvaGen Pharma; East Windsor Township (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

AdvaGen Pharma is seeking an Analyst – Supply Chain Management to support day-to-day pharmaceutical supply chain operations, with a mix of execution and analytics. The role emphasizes data analysis, process improvement, and cross-functional collaboration to ensure reliable product availability and compliance.

The position reports to the Senior Manager – Supply Chain Management and involves evolving responsibilities from operational focus to KPI development and analytics over time.

Qualifications

• Bachelor’s degree or relevant advanced degree.
• 1–3 years of experience in pharmaceutical supply chain operations.
• Strong analytical reasoning with high accuracy in calculations.

Responsibilities

• Review and reconcile warehouse, transportation, and freight invoices.
• 3PL Inventory Coordination
• 3PL & Warehouse Relationship Management
• SAP & Procurement Support
• Cross-Functional Collaboration & Compliance
• Analyze order fulfilment performance, shipment metrics, and backorder trends.
• Monitor inventory, product expiry, and cold-chain compliance.
• Coordinate domestic and international shipments, including required documentation.
• Partner with Finance, Quality, Regulatory, Sales, and Customer Service teams to ensure compliance and service excellence.

Skills

Analytical reasoning

Attention to detail

Cross-functional collaboration

Independent work

Education

Bachelor’s degree or advanced degree

Tools

SAP

Forecasting applications

Spreadsheet tools

Report writing

Job description

Incorporated in 2017 and operationalized in 2020, AdvaGen Pharma is an integrated specialty pharmaceutical company, focused on providing innovative solutions for patients, customers, and partners by developing, manufacturing, and marketing high-quality prescription branded and generic pharmaceutical products. AdvaGen Pharma is poised for growth by introducing value-added pharmaceuticals across the oral solids, oral liquids, topicals, injectables, and nasal spray dosage forms, as well as niche, high barrier opportunities across medical devices and drug-device combinations. AdvaGen Pharma sources its products from its parent organization, Rubicon Research Ltd, as well as from a network of high quality, FDA inspected manufacturing facilities across the globe. AdvaGen’s strong focus on reliable supplies is backed by own manufacturing across oral solid and liquid products and upcoming expansion of sites to also include complex dosage forms like sterile and drug device products. AdvaGen Pharma is headquartered in East Windsor, New Jersey. AdvaGen’s team consists of professionals across the Sales and Marketing, Finance and Supply Chain functions with strong support from group companies across regulatory and quality operations. Since launching commercial operations in 2020, AdvaGen has grown to:

• 36 products available across 160 SKUs
• Ongoing new product launches across the portfolio
• Wholesaler, hospital as well as modern e-commerce and D2C channel sales

For more information visit: www.advagenpharma.com

About Our Parent Company: Rubicon Research

Rubicon Research is an IP led, specialty pharmaceutical company focused on a mission to provide innovative yet affordable patient-centered products and solutions to address unmet needs around the world. We leverage our proprietary technologies and specialized formulation development skills to provide solutions to complex delivery challenges, enabling better patient outcomes. Our portfolio spans multiple dosage forms, including oral solids, oral liquids, nasal, ophthalmic, injectable, topical, drug device combinations and fixed-dose combinations. We hold more than 50 issued patents in drug delivery technologies, and have launched over 200 SKUs, with over 2 billion extended units sold in the US annually. In the pipeline are 30 approvals and launches (across oral solids, liquids, nasal sprays, and ophthalmic formulations). For more information visit www.rubicon.co.in

Position Profile

Title: Analyst - Supply Chain Management

Reports to: Senior Manager - Supply Chain Management

About the Role

The Analyst – Supply Chain Management is responsible for supporting day-to-day pharmaceutical supply chain operations while contributing to continuous process improvement through data analysis and reporting. This is an individual contributor role requiring strong attention to detail, operational discipline, high level analysis and cross-functional collaboration. During the first year, approximately 70% of the role will focus on operational execution and 30% on analysis and continuous improvement. By approximately Month 18, the role is expected to transition toward a 40% operational / 60% analytical focus, subject to individual performance and business needs.

Responsibilities

• Review and reconcile warehouse, transportation, and freight invoices.
• 3PL Inventory Coordination
• 3PL & Warehouse Relationship Management
• SAP & Procurement Support
• Cross-Functional Collaboration & Compliance
• Analyze order fulfilment performance, shipment metrics, and backorder trends.
• Monitor inventory, product expiry, and cold-chain compliance.
• Coordinate domestic and international shipments, including required documentation.
• Partner with Finance, Quality, Regulatory, Sales, and Customer Service teams to ensure compliance and service excellence.
• Other responsibilities and duties as required/requested
• Track and monitor inbound shipments from manufacturing sites and CMOs to third-party logistics (3PL) warehouses.
• Ensure all shipment documentation is complete, accurate, and compliant to facilitate timely receipt at 3PL facilities.
• Coordinate and track FDA release, customs clearance, and import-related activities to ensure uninterrupted product availability.
• Work closely with freight forwarders, customs brokers, manufacturing sites, and warehouse partners to resolve shipment delays and logistics issues.
• Manage product destruction and donation programs, including vendor coordination, inventory disposition, documentation, and compliance requirements.
• Perform inventory adjustments and stock reconciliations in SAP as required.
• Process Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP for logistics, warehouse, and operational service providers as well as Vendor creation and maintenance.
• Maintain accurate system transactions and documentation to ensure inventory and financial integrity.
• Review, validate, and reconcile warehouse, transportation, and freight invoices for billing accuracy.
• Implement a standardized and automated freight invoice reconciliation process.
• Develop and maintain a monthly 3PL performance scorecard with defined service metrics.
• Establish inventory and product expiry exception reporting to improve inventory visibility and reduce write-offs.
• Improve shipment documentation accuracy and visibility across domestic and international shipments.
• Support KPI reporting and identify process improvement opportunities through operational data analysis.

This role is designed to provide a structured career path from operational execution to analytical ownership. Upon successful completion of the first-year operational objectives and demonstrated capability in process improvement, the role will progressively expand to include increased responsibility for KPI development, dashboard creation, automation initiatives, inventory analytics, and cross-functional supply chain projects. At approximately Month 18, responsibilities, job title, and compensation band will be formally reviewed based on individual performance, business needs, and demonstrated readiness for an expanded role.

Qualifications

• A Bachelor’s degree or relevant advanced degree
• At least 1-3 years of experience in supply chain operations in the pharmaceutical industry
• Demonstrates excellent skills in analytical reasoning with a high degree of skill and accuracy working with calculations and numbers
• Experience in the pharmaceutical and/or healthcare industry desired
• Ability to work individually, with a multi-disciplinary team, as well as withexternal partners and vendors
• Demonstrated ability to work independently and meet tight deadlines within a fast-paced environment
• Strong computer skills, including forecasting applications, database management tools, spreadsheet application, report writing and presentation tools