Operations & Logistics Coordinator

ADVANZ PHARMA; Chicago (IL); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Annual Bonus

Health, Dental & Vision

401k Pension

Vacation & Sick Leave

Birthday leave

Awards & Recognition

Job summary

ADVANZ PHARMA in Chicago is seeking an Operations Specialist to support pharmaceutical operations, logistics, inventory management, and procurement across the US business in a regulated environment.

You will manage equipment, shipments, supplier relations, and ERP processes, ensure traceability, and collaborate with internal teams. Minimum 2 years in related ops; degree advantageous. Attractive salary and benefits offered.

Qualifications

• Experience in regulated environments such as pharmaceuticals, medical devices, healthcare, manufacturing, or other compliance-driven industries.
• Experience in logistics, inventory control, supply chain, warehouse operations, fulfilment, or operational coordination.
• Ability to safely lift, move, and pack equipment weighing 40-80 lbs.
• Experience using ERP systems, with SAP experience (advantageous).
• Strong Microsoft 365 skills including Excel, Outlook, Teams, PowerPoint, and Word.

Responsibilities

• Manage inventory, tracking, and deployment of specialised medical devices, equipment, and patient kits.
• Coordinate time-critical shipments to hospitals, clinics, customers, and commercial teams.
• Manage purchase orders, supplier relationships, and inventory replenishment activities.
• Support SAP and ERP-based operational processes and transactions.
• Maintain accurate records and ensure compliance with SOPs, traceability requirements, and operational procedures.
• Coordinate equipment calibration schedules and support compliance activities within a regulated environment.
• Perform quality checks and verification activities for incoming and outgoing equipment and supplies.
• Support logistics for conferences, trade shows, National Sales Meetings, and customer-facing events.
• Manage distribution of marketing and commercial materials to support the field sales team.
• Build strong working relationships with vendors, customers, and internal stakeholders.
• Safely pack, move, and ship equipment weighing up to 80 lbs.
• Thrive in an entrepreneurial environment and take accountability for results.
• Have a bias for action and fast decision making.

Skills

Logistics coordination

Inventory control

Warehouse operations

Procurement

ERP systems

SAP

Vendor management

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Word

Education

High School Diploma or equivalent

Associate or Bachelor's degree advantageous

Tools

SAP

ERP systems

Job description

Ideal for candidates with experience in logistics coordination, inventory control, warehouse operations, shipping & receiving, distribution, or operational support.

About the Role

As ADVANZ PHARMA continues to strengthen its position as the partner of choice for specialty, hospital, and rare disease medicines, we have an exciting opportunity for an Operations Specialist.

This is a varied, hands-on role supporting pharmaceutical operations, logistics, inventory management, procurement, compliance, and commercial activities across the US business. Working within a regulated environment, you will play a key role in ensuring that medical devices, patient kits, and customer shipments are managed accurately, safely, and on time.

This opportunity is ideal for someone who enjoys taking ownership, working independently, and managing a broad range of operational activities in a fast-paced environment.

What You'll Do:

• Manage inventory, tracking, and deployment of specialised medical devices, equipment, and patient kits.
• Coordinate time-critical shipments to hospitals, clinics, customers, and commercial teams.
• Manage purchase orders, supplier relationships, and inventory replenishment activities.
• Support SAP and ERP-based operational processes and transactions.
• Maintain accurate records and ensure compliance with SOPs, traceability requirements, and operational procedures.
• Coordinate equipment calibration schedules and support compliance activities within a regulated environment.
• Perform quality checks and verification activities for incoming and outgoing equipment and supplies.
• Support logistics for conferences, trade shows, National Sales Meetings, and customer-facing events.
• Manage distribution of marketing and commercial materials to support the field sales team.
• Build strong working relationships with vendors, customers, and internal stakeholders.
• Safely pack, move, and ship equipment weighing up to 80 lbs.
• Thrive in an entrepreneurial environment and take accountability for results.
• Have a bias for action and fast decision making.

About You

We are looking for highly motivated individuals who are passionate about making a meaningful difference to patients' lives.

For this role, you will also have the following:

Qualifications:

• High School Diploma or equivalent with a minimum of 2 years of relevant operational experience.
• Associate or Bachelor's degree in Supply Chain Management, Operations, Business Administration, or a related field is (advantageous)

Knowledge, Skills & Experience:

• Experience working within a regulated environment, such as pharmaceuticals, medical devices, healthcare, manufacturing, food, beverage, or other compliance-driven industries.
• Experience in logistics, inventory control, supply chain, warehouse operations, fulfilment, or operational coordination.
• Ability to safely lift, move, and pack equipment weighing 40-80 lbs.
• Ability to work independently and confidently manage responsibilities with limited day-to-day supervision.
• Experience using ERP systems, with SAP experience (advantageous)
• Experience managing vendors, purchase orders, shipments, or inventory processes. (advantageous)
• Strong Microsoft 365 skills including Excel, Outlook, Teams, PowerPoint, and Word.
• Strong organisational skills with excellent attention to detail.
• Effective communication and relationship-building skills.
• A positive and 'can-do' approach, biased towards finding solutions and embracing change.

Why ADVANZ PHARMA?

At ADVANZ PHARMA, we believe that our employees are our greatest asset.

That's why we are committed to creating an environment where every individual can thrive, contribute, and grow. Here's what makes ADVANZ PHARMA an exceptional place to build your career:

A Culture of Empowerment and Belonging:

We foster a workplace rooted in continuous learning, inclusivity, and collaboration. Every voice matters, and we strive to ensure our employees feel valued, respected, and empowered to make a difference.

Flexibility and Support for Your Wellbeing:

Our agile and flexible working arrangements, paired with a comprehensive compensation and benefits package, are designed to support your health, career aspirations, and work-life balance.

Recognition That Inspires:

Through our Rewards and Recognition program, we celebrate the extraordinary contributions of our team members. From outstanding achievements to day-to-day excellence, we make appreciation a cornerstone of our culture.

$46,750 - $57,750

Our salary range reflects the full scope of the role and level, it has been set using objective, gender-neutral criteria. Final offers to successful candidates are determined based on factors throughout the recruitment process such as relevant experience, skills, market benchmarks, and equitable internal compensation practices.

Bonus:

Annual Bonus Plan: 20% of base salary

Annual bonus is paid once per year, in accordance with local legislation and subject to company and individual performance.

We are proud to offer a comprehensive global benefits package designed to support the health, wellbeing, and professional growth of our employees.

Our Global benefits apply to all employees globally, regardless of location.

• Rewards & Recognition Programme
• Long Service Award
• Employee Assistance Programme
• Birthday leave
• Volunteering leave

Local benefits

• 20 vacation days, plus 5 sick days and 2 personal days, in addition to public holidays and the global leave days included as part of our global benefits program mentioned earlier.
• 401k Pension: $1 for $1 up to 3% employer matching
• Healthcare, Dental & Vision with employer contribution
• Life and AD&D Insurance & Long-term Disability employer paid

But don't just take our word for it: 89% of employees in our Q1 2025 engagement survey would recommend ADVANZ PHARMA as a great place to work.