Supply and Procurement Coordinator

Black Bear Talent LLC.; Norfolk (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Black Bear Talent LLC in Norfolk, VA is seeking a Supply Chain and Procurement Specialist to coordinate purchasing, manage supplier relationships, and ensure timely procurement of materials to support production, operations, engineering, and maintenance. This is a direct hire role with standard hours Monday–Friday 8:00am–5:00pm.

You will review requirements, place orders, resolve issues with suppliers, support procurement reporting, and assist Accounts Payable with invoicing and payments.

Qualifications

• Must have strong attention to detail with excellent organizational and time management skills.
• Requires strong follow-up and follow-through skills.
• Excellent verbal and written communication skills.
• Flexibility to pivot daily activities to support immediate requests and changing priorities.
• Ability to work effectively with all levels of internal and external customers.
• Previous experience in procurement, purchasing, supply chain within a manufacturing environment.

Responsibilities

• Coordinate the procurement of supplies, materials, and parts to support production across facilities in the United States.
• Review and analyze procurement requirements and place orders using appropriate systems.
• Work with internal departments to resolve defective or unacceptable goods and address technical needs.
• Assist the Supply Planning Director with administrative support related to procurement activities.
• Maintain relationships with suppliers and resolve material issues such as delays or quality concerns.
• Assist with weekly, monthly, and annual procurement reports with accurate recordkeeping.
• Ensure timely delivery of supplies and equipment and assist with invoicing accuracy.
• Coordinate with Accounts Payable to ensure timely payment for materials and address rework as needed.
• Approve invoices for payment.
• Provide support to Procurement and Inventory Management teams as needed.

Skills

Attention to detail

Time management

Follow-up skills

Communication skills

Team player

Flexibility

Customer service

Prioritization

Organizational skills

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Black Bear Talent is recruiting for a Supply Chain and Procurement Specialist opportunity with a leading manufacturing organization. This role is responsible for coordinating purchasing activities, managing supplier relationships, and ensuring the timely procurement of materials, supplies, and parts to support production, operations, engineering, and maintenance. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to effectively manage priorities in a fast-paced manufacturing environment.

This is a direct hire role. Hours are Monday - Friday from 8:00am - 5:00pm

Responsibilities:

• Coordinate the procurement of various supplies, materials, and parts to support production, operations, engineering, and maintenance across manufacturing facilities in the United States.
• Review and analyze procurement requirements and place orders accordingly using appropriate systems.
• Work with internal department personnel, including Production, Quality Assurance, Engineering, Maintenance, and other operational teams to resolve defective or unacceptable goods, document future requirements, and address technical needs.
• Assist the Supply Planning Director with administrative support and processes related to procurement activities, including receipt and recordation of responses to procurement actions.
• Maintain positive relationships with existing suppliers and communicate with suppliers regarding material issues such as delayed receipt, poor quality, incorrect items, and other supply-related concerns while working to resolve issues.
• Assist with weekly, monthly, and annual reports requiring accurate recordkeeping and strong attention to detail.
• Assist the Supply Planning Director in ensuring delivery of supplies and equipment in a timely, efficient, and effective manner.
• Review and verify invoices for accuracy, confirming correct terms, delivery dates, and other procurement-related details.
• Work with Accounts Payable to ensure timely payment of conforming materials received and coordinate return or rework of defective materials.
• Approve invoices for payment.
• Provide support to the Procurement and Inventory Management teams as needed.

Qualifications and Required Skills:

• Must have strong attention to detail with excellent organizational and time management skills.
• Requires strong follow-up and follow-through skills.
• Must have proficient skills in Microsoft Excel and Microsoft PowerPoint.
• Working familiarity with Microsoft Access preferred, or willingness and ability to learn.
• Ability to work effectively with all levels of internal and external customers while providing excellent customer service and completing tasks in a timely manner.
• Must be flexible and have the ability to pivot daily activities to support immediate requests and changing priorities.
• Must work well in a team environment while also being able to work independently.
• Excellent verbal and written communication skills required.
• Must have excellent attendance and flexibility in work hours, including start time, end time, and overtime as needed.
• Previous experience in procurement, purchasing, supply chain, inventory management within a manufacturing environment.
• Strong computer skills with proficiency in Microsoft Office applications.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.