Procurement Specialist – Food Manufacturing

Hunter the Headhunter; Monroe (WI); On-site; USD 33,000 - 37,000; Full time

Job summary

Hunter the Headhunter is looking for a Procurement Specialist to support a growing food manufacturer in South-Central Wisconsin. The role centers on buying raw materials, managing purchase orders, and coordinating with vendors to ensure timely delivery across multiple plants.

You’ll use ERP systems and Excel to generate reports that inform purchasing decisions. Entry into purchasing is welcomed from operations, inventory, logistics, or customer service backgrounds.

Qualifications

• Associate's or bachelor’s degree in Supply Chain, Business, Logistics, Operations, Finance, or related field preferred; equivalent work experience will also be considered.
• Background in manufacturing, production, inventory, logistics, purchasing, customer service, or operations is a plus.
• Experience placing orders, coordinating with suppliers, or managing purchase orders is a plus.
• ERP experience (SAP or similar) is a plus.

Responsibilities

• Buy raw materials, supplies, and services from approved vendors within established pricing and purchasing policies.
• Enter and manage purchase orders and vendor information in the company's ERP system.
• Work with suppliers on pricing, order confirmations, shipping status, and delivery timing.
• Track open orders so production has what it needs, when it needs it.
• Investigate and resolve mismatches between purchase orders, receipts, invoices, and deliveries.
• Keep supplier files, purchasing records, and documentation accurate and current.
• Pull ERP data into Excel to build reports, spot discrepancies, and manage follow-ups.
• Help with projects such as vendor transitions, packaging reviews, and sample evaluations.
• Partner with Operations, Finance, Quality, Maintenance, and Warehouse teams across multiple sites.
• Grow into additional purchasing responsibilities over time.
• Other projects and duties as needed.

Skills

Excel proficiency

Organizational skills

Communication

Self-starter

Curiosity

Attention to detail

Learning mindset

Team collaboration

Education

Associate's or Bachelor's in related field

Tools

SAP

Job description

Location: South-Central Wisconsin (onsite) Schedule: Full-time, Monday-Friday Pay: $24.00-$27.00 per hour

About the Opportunity

Our client, an established, growing food manufacturer with several production facilities, is adding a Procurement Specialist to its purchasing team. This is a strong entry point into supply chain for someone who likes numbers, keeps things organized, and doesn't let loose ends sit.

You don't need a purchasing background to be considered. If you've worked in operations, inventory, logistics, warehousing, customer service, or any fast-moving environment and you're comfortable in Excel, you have a foundation to build on. You'll be trained directly by an experienced buyer and get exposure to how purchasing supports a multi-plant manufacturing operation from end to end.

Responsibilities

• Buy raw materials, supplies, and services from approved vendors within established pricing and purchasing policies
• Enter and manage purchase orders and vendor information in the company's ERP system
• Work with suppliers on pricing, order confirmations, shipping status, and delivery timing
• Track open orders so production has what it needs, when it needs it
• Investigate and resolve mismatches between purchase orders, receipts, invoices, and deliveries
• Keep supplier files, purchasing records, and documentation accurate and current
• Pull ERP data into Excel to build reports, spot discrepancies, and manage follow-ups
• Help with projects such as vendor transitions, packaging reviews, and sample evaluations
• Partner with Operations, Finance, Quality, Maintenance, and Warehouse teams across multiple sites
• Grow into additional purchasing responsibilities over time
• Other projects and duties as needed

What You Bring

• Working knowledge of Excel: sorting, filtering, formulas, and pivot tables
• Strong organization and the ability to juggle multiple deadlines and follow-ups
• Clear, professional communication with coworkers and outside vendors
• A self-starter mindset; you chase down answers instead of waiting for them
• Curiosity about why something went wrong and the persistence to fix it
• Accuracy and attention to detail, balanced with a sense of urgency
• Willingness to learn new systems and processes
• Ability to work well with people at every level and in every department

Education & Experience

• Associate's or bachelor's degree in Supply Chain, Business, Logistics, Operations, Finance, or a related field is preferred; equivalent work experience will also be considered
• Background in manufacturing, production, inventory, logistics, purchasing, customer service, or operations is a plus
• Experience placing orders, coordinating with suppliers, or managing purchase orders is a plus
• ERP experience (SAP or similar) is a plus

Work Environment

• Mix of desk work and time on the warehouse and production floor
• Regular walk-throughs of plant and warehouse areas to coordinate with teams
• Extended periods at a computer as needed
• Occasional lifting of up to 25 lbs