Supply & Administrative Coordinator - Hospital Logistics

NYU Langone Health; Bethpage (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

NYU Langone Hospital—Long Island in Bethpage seeks a Supply & Administrative Coordinator to manage contracts, inventory, and purchasing. You will liaise with physicians, staff, and the Corporate Supply Chain to ensure on-time delivery and compliant procurement.

The role requires a Bachelor's degree and 1-2 years of related experience, plus solid knowledge of medical terminology, recordkeeping, and effective communication. A focus on confidentiality and cross-team coordination is essential.

Qualifications

• Bachelor's degree and 1-2 years of relevant experience in office activities and budgets.
• Ability to manage confidential information with diplomacy.
• Knowledge of medical terminology and strong writing skills.

Responsibilities

• Performs duties as assigned and maintains professional relationships with staff.
• Advise on preferred items for offices and laboratories and track purchases.
• Maintain records of purchases, shipments, and related matters; verify invoices.
• Process payments and coordinate accounts payable with corporate supply chain.
• Develop vendor files, inventory PAR locations, and secure sensitive information.
• Plan work and coordinate with Corporate Supply Chain on contracts and sourcing.
• Monitor annual contracts and assist in market comparisons when renewing.

Skills

Budget management

Medical terminology

Communication skills

Diplomacy

Record keeping

Vendor coordination

Education

Bachelor's Degree

Tools

PeopleSoft

Inventory management systems

Job description

NYU Langone Hospital—Long Island in Bethpage seeks a Supply & Administrative Coordinator to manage contracts, inventory, and purchasing. You will liaise with physicians, staff, and the Corporate Supply Chain to ensure on-time delivery and compliant procurement.

The role requires a Bachelor's degree and 1-2 years of related experience, plus solid knowledge of medical terminology, recordkeeping, and effective communication. A focus on confidentiality and cross-team coordination is essential.