Supply & Administrative Coordinator: Contracts & Purchasing

NYU Langone Health System; Bethpage (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

NYU Langone Hospital-Long Island seeks a Supply & Administrative Coordinator for Bethpage to manage contracts with vendors, oversee purchasing, and coordinate with Corporate Supply Chain. The role involves reviewing inventory, processing invoices, and ensuring compliance with financial policies.

The ideal candidate has a Bachelor's degree with 1-2 years of relevant office experience, strong communication skills, and familiarity with budgets, vendor management, and confidential information

Qualifications

• Bachelor's degree required.
• 1-2 years relevant experience in office administration.
• Experience with budgets and financial processes.
• Proficient with computers and software.
• Strong written and verbal communication.
• Knowledge of medical terminology.
• Ability to handle confidential information.
• Ability to work independently.

Responsibilities

• Performs duties as assigned.
• Maintain relationships with physicians, nurses, staff.
• Advise staff on purchases for offices and labs.
• Maintain records of purchases, shipments, and invoices.
• Process payments and oversee accounts payable.
• Develop and maintain database of vendor files and PAR stock.
• Ensure confidentiality of financial and employee files.
• Coordinate with Supply Chain on vendor performance and contracts.
• Review and renew annual contracts with SCM involvement.
• Monitor purchase requisitions and use of PeopleSoft.

Skills

Office management

Budget management

Computer literacy

Written communication

Interpersonal skills

Medical terminology

Confidential information handling

Independent worker

Education

Bachelor's degree

Job description

NYU Langone Hospital-Long Island seeks a Supply & Administrative Coordinator for Bethpage to manage contracts with vendors, oversee purchasing, and coordinate with Corporate Supply Chain. The role involves reviewing inventory, processing invoices, and ensuring compliance with financial policies.

The ideal candidate has a Bachelor's degree with 1-2 years of relevant office experience, strong communication skills, and familiarity with budgets, vendor management, and confidential information