Healthcare Supply & Administrative Coordinator

NYU Langone Health; Bethpage (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

NYU Langone Hospital—Long Island in Bethpage, NY, seeks a Supply & Administrative Coordinator for FGP to manage contracts, inventory, and purchasing in collaboration with Supply Chain. You will coordinate with physicians and staff to meet departmental needs and ensure compliance with governance.

Minimum qualifications include a Bachelor’s Degree and 1–2 years of relevant office experience, with strong written communication and discretion.

Qualifications

• Bachelor's Degree and 1-2 years of relevant office experience.
• Experience with managing office activities and administering budgets.
• Written skills to compose and edit correspondence; strong communication and diplomacy.
• Knowledge of medical terminology.
• Ability to handle matters of highly confidential and sensitive nature.

Responsibilities

• Maintain cooperative and professional relationships with physicians, nurses, office and clinical staff.
• Advising staff and faculty as to appropriate choices items to be purchased for offices and laboratories.
• Maintains records and follow up files of purchases, shipments, and related matters; verifies invoices and requisitions for goods and services.
• Process payments and develop and maintain database with accounts payable, vendor files, and inventory files.
• Ensure confidentiality and security of all financial and employee files.
• Plan and prioritize all work associated with ordering and reordering of supplies; evaluate vendor performance with SCM.
• Coordinate with Corporate Supply Chain around supplier activity and access to decision makers.
• Monitor purchase requisitions and changes utilizing PeopleSoft; maintain inventory and PAR locations.
• Troubleshoot problems and support the FGP Supervisor in planning/coordination.

Education

Bachelor's Degree

Office experience

Job description

NYU Langone Hospital—Long Island in Bethpage, NY, seeks a Supply & Administrative Coordinator for FGP to manage contracts, inventory, and purchasing in collaboration with Supply Chain. You will coordinate with physicians and staff to meet departmental needs and ensure compliance with governance.

Minimum qualifications include a Bachelor’s Degree and 1–2 years of relevant office experience, with strong written communication and discretion.