Supplies Coordinator

West Coast Wound

Burbank, Northern (CA, KY)

Hybrid

USD 26,000 - 34,000

Full time

5 days ago

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Job summary

West Coast Wound in Burbank, CA is seeking a detail-oriented Supplies Coordinator to oversee daily supply operations, inventory coordination, and provider support. You will guide and support a team, monitor orders, and drive process improvements to ensure timely fulfillment and compliance.

The role emphasizes SME-level workflow knowledge, collaboration across departments, and maintaining accurate supply documentation.

Qualifications

Strong organizational and time management skills.
Excellent problem-solving and decision-making abilities.
Effective written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office applications, including Excel, Outlook, and Teams.
Knowledge of inventory, logistics, or healthcare supply operations preferred.
Ability to train and support team members while promoting accountability and teamwork.

Responsibilities

Oversee daily supply operations to ensure tasks are completed accurately, efficiently, and in accordance with established procedures and service standards.
Monitor and coordinate supply orders, inventory levels, shipments, and returns to support provider and organizational needs.
Serve as the primary point of contact for Supply Coordinators by answering questions, providing guidance, and resolving operational issues.
Act as the SME for all department workflows, policies, and procedures.
Train, mentor, and support team members to ensure consistency, compliance, and operational excellence.
Identify process improvement opportunities and assist in developing and implementing workflow enhancements.
Ensure accurate documentation, tracking, and maintenance of supply-related records, reports, and operational trackers.
Collaborate with internal departments, vendors, and providers to resolve supply-related concerns and ensure timely fulfillment of requests.
Monitor team performance and workflow completion to ensure adherence to department expectations and turnaround times.
Assist leadership with special projects, reporting, and operational initiatives as needed.

Skills

Organizational skills

Time management

Problem-solving

Decision-making

Communication

Multitasking

MS Office

Excel

Outlook

Teams

Inventory knowledge

Logistics knowledge

Tools

Microsoft Office

Job description

Position Summary

The Supplies Coordinator is responsible for overseeing daily supply operations and ensuring the timely, accurate, and efficient coordination of inventory, ordering, shipment tracking, and provider support. This role serves as the primary operational resource for Supply Coordinators, providing guidance, troubleshooting support, and process oversight to maintain smooth department operations.

Core Competencies

Operational Leadership
Process Improvement
Team Support & Coaching
Customer Service
Attention to Detail
Problem Resolution
Organization & Prioritization
Collaboration & Communication

Key Responsibilities

Oversee daily supply operations to ensure tasks are completed accurately, efficiently, and in accordance with established procedures and service standards.
Monitor and coordinate supply orders, inventory levels, shipments, and returns to support provider and organizational needs.
Serve as the primary point of contact for Supply Coordinators by answering questions, providing guidance, and resolving operational issues.
Act as the Subject Matter Expert (SME) for all department workflows, policies, and procedures.
Train, mentor, and support team members to ensure consistency, compliance, and operational excellence.
Identify process improvement opportunities and assist in developing and implementing workflow enhancements.
Ensure accurate documentation, tracking, and maintenance of supply-related records, reports, and operational trackers.
Collaborate with internal departments, vendors, and providers to resolve supply-related concerns and ensure timely fulfillment of requests.
Monitor team performance and workflow completion to ensure adherence to department expectations and turnaround times.
Assist leadership with special projects, reporting, and operational initiatives as needed.

Qualifications

Strong organizational and time management skills.
Excellent problem-solving and decision-making abilities.
Effective written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office applications, including Excel, Outlook, and Teams.
Knowledge of inventory,logistics, or healthcare supply operations preferred.
Ability to train and support team members while promoting accountability and teamwork.

Experience