Specialty Supply Chain Coordinator (10:30 am-7:00 pm)

Nicklaushealth; Miami (FL); On-site; USD 52,000 - 75,000; Full time

Job summary

Nicklaushealth is seeking a Specialty Supply Chain Coordinator to manage supplies and equipment in a specialty department, build relationships with staff and vendors, and ensure accurate transactions. The role focuses on stock control, recalls, returns, and par levels to support safe, efficient patient care.

The position requires 1–3 years of specialty healthcare experience, strong knowledge of procedures, and the ability to work independently in an ERP-enabled environment.

Qualifications

• 1-3 years of specialty area healthcare experience.
• Associate's degree highly preferred.
• In-depth knowledge of products and equipment used in the specialty area.
• Able to communicate effectively in English with vendors and clinicians.
• Demonstrates ability to use an ERP system.
• Demonstrated ability to work independently.
• Understanding of clinical procedure processes.

Responsibilities

• Manages supplies and materials in the assigned specialty department or area.
• Maintains relationships with clinical and non-clinical customers to meet needs and stay updated on changes.
• Establishes PAR levels, rotates stock (FIFO), updates shelf labels, and removes expired items.
• Participates in performance improvement and lean supply chain initiatives.
• Initiates supply returns and coordinates recalls as needed.
• Coordinates with procurement to resolve issues and source products and training.
• Ensures tissue tracking records are maintained per policy.

Skills

Communication

Independent worker

Clinical procedures knowledge

ERP familiarity

Education

Associate's degree preferred

Tools

ERP system

Job description

Job Summary

The Specialty Supply Chain Coordinator is responsible for managing and maintaining supply stock in a specialty department or procedure area and building relationships with staff members in the department. Responsible for supplier relationships, requisitioning supplies, equipment, and services, and processing bill-only and consignment requisitions. Also responsible for managing inventory levels, ensuring new products are properly reviewed prior to purchasing, keeping supply areas clean and neat, managing consignments and expiring goods, processing returns, updating shelf labels, and completing all computer software functions necessary to ensure that the appropriate supplies and equipment are available and accurate transactions are recorded.

Job Specific Duties

• Responsible for supplies and materials in assigned specialty department or procedure area.
• Builds and maintains relationships with clinical and non-clinical customers in assigned specialty area to ensure needs are being met, understands when product changes are needed, and obtains updates on new procedures or physician changes.
• Establishes and maintains PAR levels for items stocked in the specialty area, rotating stock so that first in is also first out, ensuring proper shelf labels are in place, and removing any expired goods.
• Actively participates in performance improvement activities, value analysis projects, lean initiatives, and supply chain cost reduction initiatives related to assigned specialty department.
• Initiates supply return requests and ensures items are ready for pickup and return.
• Collaborates on product recall activities for assigned specialty area, ensuring affected products are pulled from use and packaged for return, completing required functions in the recall process.
• Ensures that staff is aware of new items or product changes, substitutions, back orders and out of stock supplies as well as changes to storage locations.
• Coordinates with procurement to resolve issues, source products and equipment, and set up training needed to support staff.
• Collaborates on product trial and evaluations in conjunction with procurement and/or Value Analysis.
• Ensures the proper accounting of tissue and maintains tracking records in the tissue tracking system per OR tissue tracking policy.

Qualifications

Minimum Job Requirements

• 1-3 years of specialty area healthcare experience

Knowledge, Skills, and Abilities

• Associate's degree highly preferred
• In-depth knowledge of products and equipment used in specialty area
• Able to communicate effectively in English with vendors and clinicians
• Demonstrates ability to use an ERP system
• Demonstrated ability to work independently
• Understanding of clinical procedure processes

Job:

Clerical/Administrative

Department:

SUPPLY CHAIN CENTRAL SERVICES-2100-718000

Job Status:

Professional